Requirements
Required Skills:Mastery in Document Control: A proven track record in establishing and managing robust document control systems, particularly within the engineering and construction domains.Microsoft Office Proficiency: Exceptional skills across the Microsoft Office Suite are a must for daily operations.Strong Administration Acumen: Superior organizational and administrative skills to keep complex projects running smoothly.Quality Assurance & Record Management: A keen eye for detail and experience in maintaining high standards of documentation quality and meticulous record-keeping.Data Management & Organizational Skills: The ability to manage large volumes of data efficiently and maintain impeccable organization.Communication & Problem-Solving: Excellent communication skills for liaising with diverse teams and a proactive approach to problem-solving.Experience that Sets You Apart:A minimum of 5-15 years of progressive experience in document control, ideally within engineering, construction, or civil/architecture projects. This is an experienced-level role, and we value your seasoned insights.Career Level Expectations:This role is tailored for an Experienced professional who is ready to take ownership, drive best practices, and contribute significantly from day one. You're not just looking for a job; you're looking for an opportunity to lead and refine document management processes.
Description
Responsibilities:Implement and manage comprehensive document control systems for all project documentation, including drawings, specifications, reports, and correspondence.Ensure strict adherence to document control procedures, standards, and regulatory requirements.Maintain accurate and up-to-date document registers and distribution matrices.Facilitate efficient document retrieval and distribution to authorized personnel.Coordinate with various project teams (engineering, construction, quality) to ensure timely submission and approval of documents.Perform quality checks on all incoming and outgoing documents to verify accuracy and completeness.Archive project documents in an organized and secure manner upon project completion.Provide administrative support to the project team as needed.Skills & Technologies:Proficiency in Document Control best practices and methodologies.Exceptional command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong understanding of Administration principles within a project environment.Experience with Electronic Document Management Systems (EDMS) is highly valued.Familiarity with quality assurance processes and record management.Growth Opportunities:This role offers significant growth potential within our engineering and construction sectors. You will have the chance to deepen your expertise in specialized document management systems, contribute to process improvements, and potentially mentor junior staff as our operations expand.Team & Culture:Join a collaborative and supportive team environment where your contributions are recognized and valued. We foster a culture of excellence, precision, and continuous improvement, committed to delivering high-quality projects.Impact:Your meticulous work will directly influence project timelines, budget adherence, and overall quality. By ensuring seamless document flow and integrity, you will be a critical enabler of project success and operational efficiency.