Requirements
The ideal candidate must be fluent in Chinese (Mandarin) and English, possess prior experience as an Executive Assistant or similar role, and be familiar with trade industry practices like customs declarations and import/export documentation. A degree in International Trade, Business Administration, International Relations, or Management is preferred. The role requires high adaptability, exceptional execution abilities, strong problem-solving skills, and a willingness to travel frequently domestically and internationally.
Description
About the RoleWe are seeking a dedicated Executive Assistant to the General Manager to directly support a high-net-worth entrepreneur in his daily operations and business activities. The ideal candidate will possess fluent Chinese communication skills, strong execution abilities, and high adaptability to thrive in a fast-paced, multi-cultural environment with frequent travel requirements. We also need an Admin Officer requiring trade industry working experience and Chinese speaking capability. Below details are for Executive Assistant. Key ResponsibilitiesExecutive & Business Support: Coordinate and follow up on the GM's daily work schedule and business affairs; assist in handling ad-hoc, high-priority, and urgent assignments.Business Travel Management: Accompany the GM on business trips, including travel to Dubai, Turkey, Kyrgyzstan, and other international destinations.Itinerary & Travel Coordination: Manage travel logistics—including flight bookings, hotel reservations, local transport, meetings, and business itineraries—ensuring smooth and organized travel.Meeting & On-Site Assistance: Attend business meetings, client visits, networking events, and other professional engagements alongside the GM, providing on-site communication and event coordination.Stakeholder Communication: Serve as the daily point of contact and communication channel between the GM and clients, business partners, suppliers, and external stakeholders.Project & Task Tracking: Track and follow up on business projects, client accounts, and operational tasks as instructed by the GM, ensuring timely completion.Documentation & Information Management: Organize business files, meeting minutes, client records, and background materials, keeping track of critical action items.Information & Research Gathering: Conduct basic research, market data compilation, and business background checks as required by the GM.Crisis Management & Flexibility: Handle ad-hoc tasks and unexpected situations promptly, demonstrating fast problem-solving capabilities.Confidentiality: Maintain strict confidentiality regarding the GM's work schedules, business intelligence, and personal matters.Ad-Hoc Duties: Perform other tasks assigned by the General Manager.Qualifications & RequirementsDemographics & Demeanor: Male, professional appearance, mature, polished, and possesses high professional standards.Language Proficiency: Fluent in Chinese (Mandarin) and English; able to conduct professional and daily business communications seamlessly in Chinese.Experience: Prior experience as an Executive Assistant, Assistant to GM, Business Assistant, Administrative Assistant, or Project Assistant is preferred.Education & Background: Open to all academic backgrounds; degrees in International Trade, Business Administration, International Relations, or Management are preferred.Trade Knowledge: Familiarity with customs declarations, import/export documentation, freight processes, and customs clearance procedures. Experience in metals, steel, construction materials, or bulk commodities is a plus.Mobility: Able and willing to accept high-frequency domestic and international business travel.Personal Attributes: Patient, detail-oriented, highly responsible, and meticulous.Execution: Exceptional execution ability; fast at understanding expectations and delivering prompt results.Adaptability & Resilience: High adaptability; stays calm, composed, and solution-focused under high pressure or shifting schedules.Interpersonal Skills: High Emotional Intelligence (EQ); perceptive to subtle cues, with a clear understanding of the GM's working style and communication preferences.Work Ethic: Reliable, cooperative, service-oriented, with strong time management and multi-tasking skills.Integrity: Strict adherence to professional ethics, holding zero-tolerance for leaks of company or personal confidential information.Compensation & BenefitsMonthly Salary: AED 10,000Travel Requirement: Frequent business trips to Turkey, Kyrgyzstan, and other countries as business demands.Benefits & Travel Allowances: Negotiable during the interview process.