Requirements
The ideal candidate must have a Bachelor's Degree or equivalent, with a minimum of 2 years of experience in an administrative or secretary role. Essential skills include excellent English communication, strong organization and multitasking abilities, and proficiency in Microsoft Office Suite. Experience with administrative reporting and record management is also required.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
General Trading
AQGT is looking for a highly organized and proactive Administrative Secretary to support the day-to-day operations of our office. The ideal candidate should possess excellent administrative, communication, and coordination skills and be capable of handling multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
* Manage day-to-day office administration and operations.
* Handle incoming calls, emails, and correspondence professionally.
* Schedule meetings, appointments, and maintain management calendars.
* Maintain company records, files, and documentation.
* Prepare letters, reports, quotations, and other business documents.
* Track employee attendance and leave records.
* Handle petty cash and maintain accurate expense records.
* Update stock inventory records on a weekly basis.
* Process and monitor customer orders and internal requests.
* Coordinate with suppliers, vendors, and service providers.
* Manage courier services, shipments, and deliveries.
* Follow up on pending tasks and ensure timely completion.
* Assist management with administrative and operational support.
* Handle and track tasks assigned by Mr. Murtaza and Mr. Hussain.
* Maintain confidentiality of company information and records.
* Support HR and Accounts departments with administrative requirements.
* Ensure proper filing and organization of contracts, invoices, and company documents.
Requirements:
* Bachelor's Degree or equivalent qualification.
* Minimum 2 years of experience in an administrative or secretary role.
* Excellent verbal and written communication skills in English.
* Strong organizational and multitasking abilities.
* Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
* Experience with administrative reporting and record management.
* Professional appearance and conduct.
* Ability to work independently and take ownership of tasks.
Preferred Qualifications
* Previous experience in UAE.
* Knowledge of inventory management and basic accounting processes.
* Familiarity with ERP or office management software.
What We Offer
* Competitive salary package.
* Professional growth opportunities.
* Supportive and dynamic work environment.
* Opportunity to grow with a fast-expanding company.
About the Company
We at AQGT are trying to grow our brand AL HAQ FRAGRANCES, which specialises in manufacturing Attars & Fragrances oils made purely from 100% natural ingredients.
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