Requirements
Previous experience in administrative roles, including document organization and onboarding support, is a plusProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational and time-management skills, with the ability to prioritize tasks effectivelyHigh level of professionalism and discretion when handling confidential informationAttention to detail and ability to multitask in a fast-paced environmentExcellent written and verbal language skills in English
Description
You will play a key part in executing administrative processes, managing data, and ensuring seamless operations.You will provide critical support across multiple departments, including HR, Admin and Optimize. Your contributions will directly support our culture of excellence, continuous feedback, and professional growth, while helping to attract and develop top talent.Your role offers a unique opportunity to gain hands-on experience in a dynamic, fast-paced environment, while building essential skills in organization, communication, and time management.You will provide comprehensive administrative assistance to the HR and the Admin functions, and other departments as needed. Your responsibilities will include maintaining and updating employee records while ensuring accuracy and confidentiality, coordinating and managing complex calendars, scheduling meetings across multiple time zones and organizing and preparing for meetings, ensuring all necessary materials areavailable. You will also be responsible for submitting the vendor invoices and ensuring timely payment.Moreover, you will assist in organizing team events, workshops, and training sessions, ensure compliance with HR policies and procedures and handle sensitive and confidential information with the utmost professionalism and discretion.We are an equal opportunity employer committed to fostering an inclusive and accessible workplace. We believe that diverse perspectives and experiences drive innovation and success. We welcome applications from all qualified candidates and encourage people with disabilities to apply, in line with our commitment to diversity and compliance with applicable laws