✨ AI Summary
We are seeking a proactive and detail-oriented Office Admin to manage the company's day-to-day administrative operations. This role involves overseeing administrative processes, procurement, government-related procedures, and company assets, while supporting internal departments. Key responsibilities include managing office supplies, coordinating maintenance, preparing employment documents, submitting social insurance forms, and assisting with employee services like bank account opening and medical insurance enrollment. The ideal candidate will have 0-3 years of experience in an administrative, office support, or HR administrative role, with essential skills in Administration, Microsoft Office (Excel), Office Management, Time Management, and strong organizational, communication, and problem-solving abilities.
Requirements
Experience: A passionate individual with 0-3 years of professional experience in an administrative, office support, or HR administrative role. We value enthusiasm and a strong eagerness to learn above all else!Essential Skills: Demonstrated proficiency in Administration, excellent Microsoft Office skills (especially Microsoft Excel), proven ability in Office Management, and exceptional Time Management.HR Acumen: Foundational knowledge or strong interest in HR Administration, including understanding of record keeping and support functions.Organizational Power: Superior Organizational Skills, Attention to Detail, and a methodical approach to tasks like Data Entry and Document Management.Communication Prowess: Outstanding Communication Skills, both written and verbal, coupled with a professional and friendly demeanor.Problem-Solving Mindset: A proactive approach to Problem-Solving, anticipating needs and offering effective solutions.
Description
We are looking for a proactive and detail-oriented Office Admin to oversee the company's day-to-day administrative operations. The role is responsible for ensuring the smooth running of the office by managing administrative processes, procurement activities, government-related procedures, company assets, and supporting internal departments with their operational needs.Key ResponsibilitiesOffice AdministrationManage office procurement activities, including office supplies, furniture, IT equipment, maintenance requirements, and other operational needs.Monitor and maintain stock levels of office supplies and administrative inventory.Coordinate periodic maintenance and servicing of office equipment.Ensure the availability and proper display of all mandatory labor law notices and legally required workplace regulations.Coordinate with vendors and service providers to obtain quotations and ensure the timely procurement of administrative requirements.Government Relations & Personnel AdministrationPrepare and issue employment-related documents and administrative forms.Prepare and submit Social Insurance forms, including Form 1, Form 6, and other required documentation.Coordinate employee enrollment and termination in the company's medical insurance program.Conduct due diligence on shipping and delivery representatives to assess their credibility and suitability.Employee ServicesCoordinate employee bank account opening procedures.Ensure the return and proper documentation of company uniforms from resigned employees.Administrative SupportMonitor company mobile line invoices and ensure timely payment.Provide administrative support to the assigned branch as required.