✨ AI Summary
The Administrative Executive will be responsible for managing mission sheets, coordinating travel logistics, supporting sales and finance teams, handling incoming calls, drafting communications, monitoring office utilities, managing inventory, organizing meeting bookings, and liaising with vendors. This role also involves preparing official documents, assisting with internal memos, and supporting event planning.
Requirements include a preferred Bachelor's degree in Business Administration or a related field, 4-8 years of experience in administration, strong organizational and communication skills, proficiency in Microsoft Office Suite, attention to detail, and a proactive approach.
Requirements
Bachelor's degree in Business Administration or related field (preferred)4-8 years of experience in an administrative or office support roleStrong organizational and multitasking skillsExcellent written and verbal communicationProficiency in Microsoft Office Suite (Word, Excel, Outlook)Ability to work collaboratively across departmentsAttention to detail and a proactive attitude
Description
Track and manage mission sheets for runners and driversCoordinate local and international travel logistics for staff and site visitsSupport sales and finance teams with administrative requests and documentationAnswer and route incoming calls professionally and efficientlyDraft and send emails, faxes, and internal communications for Sales and Ops teamsMonitor and ensure smooth operation of office utilities (internet, phones, etc.)Manage office inventory and maintain stock levels of supplies (stationery, paper, etc.)Organize meeting room bookings and coordinate logistics for internal meetingsLiaise with vendors for printing business cards, ID cards, letterheads, and branded materialsPrepare cover letters and sticker labels for tender submissions and official documentsAssist in drafting internal memos and announcementsSupport planning and execution of internal events (staff gatherings, training workshops)