✨ AI Summary
The Administrative Assistant will be responsible for maintaining the executive's agenda, planning appointments, and attending meetings to take minutes. This role involves managing correspondence, making travel arrangements, preparing invoices, and monitoring office supplies. The ideal candidate will have proven experience in an administrative role, proficiency in MS Office and ERP software, and a strong understanding of office management and basic accounting procedures. Excellent organizational, communication, and time-management skills are crucial, along with integrity and confidentiality.
Requirements
Proven experience as executive secretary or similar administrative roleProficient in MS Office and “back-office” software (e.g. ERP)In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative field
Description
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Make travel arrangements for executivesHandle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assigned