Office Coordinator - Property Maintenance / Facilities Management

🏢 Trusted FIX Technical Services LLC
📍 Dubai, United Arab EmiratesFull-timeOn-site
📅 Posted: 3d ago🔄 Updated: Yesterday
CV%
✨ AI Summary
Trusted FIX Technical Services LLC is seeking an organized, confident, and proactive Office Coordinator to manage the daily operations of their property maintenance company. This full-time role involves handling customer inquiries via WhatsApp, phone, and email, booking and scheduling maintenance jobs, coordinating technicians, and managing daily schedules. The coordinator will also be responsible for preparing quotations and invoices, following up on payments, updating job statuses, and managing recurring maintenance. Proficiency in CRM/job management software and strong communication skills are crucial for this hands-on operational position. We are looking for a strong Office Coordinator to manage the day-to-day operations of our property maintenance company.The role will include:Handling customer enquiries by WhatsApp, phone and email professionallyBooking and scheduling maintenance jobsCoordinating technicians and managing daily job schedulesUsing Jobber or similar CRM/job management softwareCreating customer records and maintaining accurate service historyPreparing quotations and invoicesFollowing up quotations, payments and outs
Required Skills
Business, Sales & Management
○HR Management○Customer Success○Scheduling○Email Marketing○Facility Management
Information Technology
○CRM
Finance, Legal & Governance
○Accounts Receivable
Operations, Logistics & Supply Chain
○Quotations
Engineering, Construction & Trades
○MEP Coordination
Other
○WhatsApp○cloud-based systems○Operations Coordinator○Property Maintenance○Technician Operator
Productivity & Workplace Tools
○Excel
Soft Skills & Professional Competencies
○Time Management○Organization○Attention to Detail○Follow-Up
Hospitality, Retail & Customer Service
○Customer Service
Nice to have:
Other
○Jobber○ServiceM8○Housecall Pro
Business, Sales & Management
○Salesforce
Productivity & Workplace Tools
○Zoho
Information Technology
○Odoo
Requirements

We need someone organised, confident and proactive who can take responsibility for the office operation.

The ideal candidate should have:

  • Minimum 2 years’ experience in office coordination, operations, facilities management, property maintenance or a similar service business

  • Excellent spoken and written English

  • Strong customer communication skills

  • Experience using CRM, work-order, scheduling or field-service software

  • Good knowledge of quotations, invoicing and payment follow-up

  • Strong organisation and multitasking ability

  • Ability to coordinate technicians and manage changing schedules

  • Comfortable using WhatsApp, email, Excel and cloud-based systems

  • Able to work independently without constant supervision

  • Attention to detail and strong follow-up skills

Experience with Jobber, ServiceM8, Housecall Pro, Salesforce, Zoho, Odoo or similar systems would be an advantage.

Important: This is a hands-on operational role. We are looking for someone who can communicate professionally with customers and actively manage jobs from enquiry through to completion and payment.

Description
We are looking for a strong Office Coordinator to manage the day-to-day operations of our property maintenance company.The role will include:Handling customer enquiries by WhatsApp, phone and email professionallyBooking and scheduling maintenance jobsCoordinating technicians and managing daily job schedulesUsing Jobber or similar CRM/job management softwareCreating customer records and maintaining accurate service historyPreparing quotations and invoicesFollowing up quotations, payments and outstanding jobsUpdating job status, technician notes, photos and customer recordsManaging recurring maintenance, reminders and follow-upsCommunicating clearly with customers before, during and after jobsAssisting with supplier coordination and basic office administrationEnsuring no customer enquiry or job is missed or left without follow-up
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🎯 Overalli74%
⚡ Skillsi85%
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Ontology Match: 85.0
Matched:✓ Requirements Matching✓ Ontology Skills Mapping
📜 Eligibilityi49%
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Local: 19600%
🏗️ Career Fiti91%
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Seniority: 91.0
📋 Requirementsi67%
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Domain: 67.0
🔥 Motivationi78%
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Title Fit: 78.00