Executive Secretary

Required Skills

Candidates must have 12 years of schooling or equivalent and at least 3 years of experience in administration or as an executive secretary. Proficiency in MS Office applications and fluency in spoken and written English are required, along with pleasant telephone etiquette and the ability to prioritize work.

Job description / Role Job Type Full Time Job Location Dubai, UAE Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Aviation, Airlines & Aerospace Job purpose At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers ‘Fly Better’. As an executive secretary, you will control and manage the administration of the department in addition to providing confidential secretarial/administrative services to multiple executives. In this role, you will: Monitor the daily schedule of the departmental head/manager and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the department. Provide secretarial services to the departmental head/manager by attending to routine administrative paperwork. Screen incoming mails and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary. Supervise the department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary admin department for payment. Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the departmental head/manager. Maintain petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance. Qualification To be considered for the role you must meet the below requirements: 12 years schooling or equivalent 3+ years of experience in administration or as an executive secretary. Knowledge/skills: Secretarial qualification preferable. At least 3 years experience in an administrative capacity in a medium or large size company with administrative skills. Experience working with multiple executives simultaneously. Must be fully competent in MS Office applications. Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work. At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop in their careers. So if you’re looking for a challenging and rewarding opportunity, apply today and join our team. Salary & benefits About the Company A fast-growing international airline with one of the youngest fleets in the sky and more than 400 awards for excellence worldwide. Apply Now