Requirements
Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families is required. Strong network of contacts in luxury travel, private aviation, and hospitality, along with exceptional discretion and organizational skills, are essential. Fluency in English is mandatory, with additional languages being a strong plus. Availability outside standard business hours and a valid driver's license are also necessary.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Travel, Hotel & Tourism
Key responsibilities:
Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation.
Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately.
Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services.
Handle visa applications, passport renewals, and travel documentation for all family members.
Arrange travel insurance and ensure compliance with international travel requirements.
Manage last-minute changes, cancellations, and emergencies with speed and discretion.
Research and recommend destinations, experiences, and accommodations tailored to family preferences.
Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule.
Maintain strict confidentiality regarding the family's travel plans and personal information.
Manage travel budgets and maintain detailed expense records.
Be available for occasional travel with the family, if required.
Requirements
Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families.
Strong network of contacts in luxury travel, private aviation, and hospitality.
Exceptional discretion and ability to maintain confidentiality.
Excellent organizational skills with the ability to manage multiple, often changing, priorities.
Strong communication skills and a calm, professional manner under pressure.
Availability outside standard business hours, including evenings/weekends, as travel needs arise.
Valid driver's license (if local coordination is required).
Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus.
Preferred:
Background in luxury travel agencies, private aviation, or hospitality management.
Existing relationships with luxury hotel groups, private jet operators, and concierge networks.
Experience working within a family office or private household setting.
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