Requirements
Qualifications• 3–6+ years AP experience in manufacturing, agriculture, FMCG, or trading (multi‑currency & imports/exports preferred).• Strong ERP skills (SAP/Oracle/Dynamics) and Advanced Excel; Power BI for AP/landed cost dashboards.• Solid grasp of VAT/GST/WHT, Incoterms, landed cost, and GR/IR/PPV mechanics.• Detail‑oriented, organized, and effective with cross‑functional stakeholders.KPIs• On‑time payment %; vs. target; early‑payment discount capture.• AP aging (past due %) and GR/IR backlog.• Landed cost accuracy (variance vs. final invoices).• Invoice first‑pass yield and cycle time (receipt → posting → payment).• Audit exceptions and master data defect rate.
Description
Procure‑to‑Pay Execution & Controls• Perform 3‑way match (PO–GRN–Invoice) and resolve price/quantity/quality discrepancies with Procurement/Operations.• Manage GR/IR clearing; monitor PPV and service entry sheets; post AP accruals at period end.• Govern vendor master data (tax details, bank IBAN/SWIFT, payment terms, Incoterms, contact, currency).• Enforce approval matrix, invoice coding (cost center/WBS/asset), and SOX‑style controls.2- Landed Cost & Trading Support• Validate landed cost components for imports/exports: freight, insurance, duties, import VAT, port/terminal, storage,inspections, demurrage.• Reconcile shipping/warehouse docs (BL/AWB, packing lists, delivery notes) to supplier invoices; align with Incoterms.• Support trade finance documents billing flows (LCs/collections) and allocate bank fees to shipments/contracts.3- Tax & Compliance• Process VAT/GST and withholding tax on invoices/credit notes; ensure correct tax codes and documentation.• Maintain compliance with IFRS posting logic (IAS 2 inventory, IAS 16 capex components, IAS 23 borrowing costs when capitalized).• Prepare AP aging, vendor confirmations, audit samples, and respond to external/internal audit queries.4- Payments, Cash & Vendor Management• Run weekly payment proposals (by due date, discount windows, cash availability); prepare bank files and obtainapprovals.• Reconcile vendor statements; resolve disputes and track debit notes/returns.• Track credit notes, advance payments, and retention amounts; clear down payments against final invoices.5- Reporting & Continuous Improvement• Publish AP KPIs in Power BI: aging by bucket, on‑time payment %, GR/IR backlog, unmatched invoices, PPV.• Drive automation (e‑invoicing, OCR, vendor portal); standardize AP processes across entities.• Support working capital targets and cash forecasting with Treasury.