✨ AI Summary
The Receptionist - Admin role is responsible for greeting guests, directing visitors, answering and screening phone calls, and maintaining the reception area. Key duties include managing incoming mail, ensuring office security by controlling access, and ordering office supplies. This full-time, on-site position requires proven experience in a similar role, proficiency in Microsoft Office Suite, and excellent communication, organizational, and customer service skills. Candidates must be high school graduates, ideally with additional certification in Office Management, and be between the ages of 18 and 29.
Requirements
Proven work experience as a Receptionist, Front Office Representative or similar roleProficiency in Microsoft Office SuiteHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeHigh school degree; additional certification in Office Management is a plusFemales and malesmax age 29 years
Description
Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen, and forward incoming phone callsEnsure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort, and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep an inventory of stock