Requirements
Requires an Associate's degree in Business Administration, Office Administration, or a related administrative field, along with 1-3 years of experience in coordinating schedules, preparing documents, processing financial transactions, managing office supplies, and handling communications. Experience in administrative writing and reporting is also required. A High School diploma with 5 years of relevant experience and 3 years in a previous administrative assistant role can substitute for the education requirement.
Description
Job SummaryProvides administrative support for Key Accounts by coordinating daily operational activities, including handling incoming communications, arranging travel, processing expense reports, managing calendars, and scheduling meetings. Ensures efficient office operations and supports employees and customers while maintaining confidentiality in handling sensitive information.Job DescriptionCoordinates schedules and meetings to ensure efficient time management and reduce scheduling conflicts.Prepares and edits documents and communications to support daily operations and maintain professional standards.Processes purchase requisitions, payment invoices, and expense reports to ensure accurate financial tracking and provide administrative support to the department.Manages office supplies and filing systems to ensure smooth workflow and quick access to information.Supports the department by answering and directing phone calls and emails from internal and external clients, helping ensure good customer service and smooth operations.Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.Additional Job DescriptionEducation & ExperienceRequired QualificationsAssociate's degree in Business Administration, Office Administration or related administrative field.1 to 3 years experience with functional role responsibilities such as coordinating schedules and meetings, preparing and editing documents, processing invoices and expense reports, managing office supplies and filing systems, and supporting phone and email communications.Experience in administrative writing and reporting.Additional QualificationsAdditional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:High School or equivalent (GED) when accompanied by a minimum of 5 years of experience performing similar functions and at least 3 years of experience performing a previous administrative assistant role.Competencies (Skills)Time Management: Coordinates schedules and meetings to ensure efficient use of time and reduce conflicts.Bilingual Communication: Communicates effectively in both Spanish and English, preparing and editing documents and interacting professionally with internal and external clients.Administrative Efficiency: Processes invoices, purchase requisitions, and expense reports accurately to support daily operations.Organizational Skills: Manages office supplies and filing systems to maintain smooth workflow and easy access to information.Customer Service: Answers and directs phone calls and emails to support employees, customers, and overall department operations.Licenses/CertificationsN/ATravel RequirementsNot RequiredPhysical DemandsStationary Position: ConstantlyPushing/ Pulling/ Reaching: SeldomKneel: SeldomGrab: SeldomBend: SeldomLift/ Carry over: 0 - 15 poundsWorking ConditionsWet or humid: SeldomWorking near or on moving mechanical parts: NeverWorking near or on heavy machinery: NeverWorking in high places: NeverExposed to fumes or airborne particles: NeverFrequency of working in outdoor weather conditions: NeverWork with electricity: NeverLoud noise conditions: SeldomLUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.