✨ AI Summary
We are seeking an Executive Secretary to support high-ranking officials by organizing schedules, managing communications, and handling a range of administrative tasks. Responsibilities include maintaining agendas, coordinating meetings and travel, preparing documents and presentations, taking meeting minutes, and overseeing correspondence. The role requires strong organizational and time-management skills, proficiency with MS Office, ERP software, and social media, plus knowledge of office management and basic accounting. Fluency in German or Dutch is required.
Requirements
Degree in business administration or relative field Proven experience as executive secretary or similar administrative role Proficient in MS Office, ERP Software and Social Media PlatformsIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesShould be fluent in German or Dutch language
Description
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.Responsibilities Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner. Receive and screen phone calls and redirect them when appropriate Maintain executive’s agenda, assist in planning schedules, appointments and meetings. Attend meetings, keep minutes and follow up on action items. Handle and prioritize all outgoing or incoming correspondence Make travel arrangements for executives Handle confidential documents ensuring they remain secure Maintain electronic and paper records ensuring information is organized and easily accessible Conduct research and prepare presentations or reports as assigned Oversee and manage social media profiles of executive. Coordinate and oversee special projects as directed by executive management.