Requirements
Bachelor's degree in Business Administration or a related field is preferred. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager. Previous experience within a real estate development, construction, or property development company is highly preferred. Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director). Excellent written and verbal communication skills in English. Strong organizational and multitasking abilities. High level of professionalism, confidentiality, and attention to detail. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Experience preparing reports, presentations, and executive documentation. Ability to prioritize multiple tasks and work under pressure. Strong problem-solving and interpersonal skills. UAE experience will be considered a strong advantage.
Description
We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.Key Responsibilities Provide comprehensive executive support to the CEO and CFO. Manage complex calendars, appointments, and meeting schedules. Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries. Prepare meeting agendas, presentations, reports, and executive correspondence. Record meeting minutes and follow up on action items to ensure timely completion. Act as the primary point of contact between executives and internal/external stakeholders. Manage confidential documents and sensitive business information with the highest level of discretion. Coordinate board meetings, investor meetings, and executive presentations. Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes. Organize company events, executive meetings, and business functions. Liaise with various departments to ensure projects and executive requests are completed on time. Monitor office supplies, vendor relationships, and administrative budgets where applicable. Assist with special projects and strategic initiatives as assigned by management.