Executive Assistant – CEO & COO

Required Skills

Requires a Bachelor's degree or equivalent, with a minimum of 5 years of experience as an Executive or Personal Assistant supporting senior executives. Must possess excellent organizational, time management, and multitasking skills, with strong written and verbal communication in English. Proficiency in Microsoft Office suite and experience in travel coordination, expense reconciliation, and executive calendar management are essential. High professionalism, discretion, and the ability to work independently under pressure are also required.

Job description / Role Job Type Full Time Job Location Dubai, UAE Nationality Any Nationality Salary 8000 - 12000 AED Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Property & Real Estate We are seeking a highly organized, proactive, and discreet Executive Assistant to provide dedicated support to the CEO and COO. This is a fast-paced role requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality. Fluency in English is a mandatory requirement. • Manage the CEO's and COO's calendars, appointments, and daily schedules. • Coordinate meetings and communications between the Group's companies and key personnel. • Handle email correspondence, screen communications, and prepare professional responses where appropriate. • Arrange domestic and international travel, including flights, hotels, visas, and itineraries. • Prepare and reconcile travel expenses and process overseas tax refund/reclaim applications. • Manage airline loyalty programmes and miles to maximize travel benefits. • Oversee household staff administration, including attendance, payroll coordination, leave records, and other HR-related matters. • Coordinate company vehicle administration, including registration renewals, insurance, servicing, and fleet records. • Review and monitor fuel consumption reports for company drivers. • Prepare reports, presentations, and correspondence as required. • Liaise with internal departments and external service providers to ensure smooth day-to-day operations. • Handle confidential information with the highest level of professionalism and discretion. • Perform any other executive or administrative duties assigned by the CEO and COO. Requirements: • Bachelor's degree or equivalent qualification. • Minimum 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives. • Excellent organizational, time management, and multitasking skills. • Strong written and verbal communication skills in English. • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). • Experience in travel coordination, expense reconciliation, and executive calendar management. • High level of professionalism, discretion, and confidentiality. • Ability to work independently and under pressure in a fast-paced environment. • UAE driving licence is an advantage. • Location: Dubai, UAE Salary: AED 8,000 to 12,000 per month inclusive of fixed allowances. About the Company A leading Property and Real Estate in UAE. Easy Apply