✨ AI Summary
A Personal Assistant is sought to provide administrative support to senior management, handling tasks such as scheduling meetings, managing correspondence, and making travel arrangements. The role involves reporting to the Line Manager and performing various secretarial and administrative duties, including writing and editing documents, data entry, and maintaining databases.
Key responsibilities include managing internal and external correspondence, scheduling appointments, maintaining calendars, and sending reminders. The Personal Assistant will also be responsible for copying, scanning, taking notes, and ordering office supplies. Candidates are expected to demonstrate confidentiality, trustworthiness, excellent communication and organizational skills, proactiveness, flexibility, and diplomacy, along with proficiency in computer programs like Microsoft Office.
Requirements
Candidate Requirements:• Confidentiality and trustworthiness.• Excellent verbal and written communication skills• Organizational skills and the ability to multitask• Ability to be proactive and take initiative• Flexibility and adaptability• Tact and diplomacy• Knowledge of computer programs and the ability to learn the company's programs if necessary.
Description
We are looking for a multi-tasking and highly organized Personal Assistant to perform personal administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes and handling correspondence on behalf of the Directors. You may also be required to make travel arrangements and assist with other duties when required.Responsibilities:• Reporting to the Line Manager and performing secretarial and administrative duties.• Writing, formatting, and editing reports, documents, and presentations.• Data entry and maintenance of databases and record keeping.• Liaising with internal departments and answering calls.• Manage internal and external correspondence on behalf of senior management.• Schedule appointments, maintain a calendar of events, and send reminders.• Copy and scan documents, as well as take notes.• Preparing facilities for scheduled events, if required.• ordering office supplies and replacements,• Commitment to best practices and work ethics.