✨ AI Summary
A boutique architecture and design studio in Dubai is seeking an Executive Assistant to the Founder. This role involves managing the Founder's calendar, correspondence, and travel, preparing client documents and fee proposals, handling invoicing and receivables, and coordinating with accounting firms. The Executive Assistant will also manage HR administration, including contracts, visas, PRO coordination, and compliance with MOHRE and WPS. Daily studio operations, vendor management, and facility upkeep are also key responsibilities. The ideal candidate has 5+ years of UAE experience supporting a senior executive, strong knowledge of UAE labor laws and visa processes, excellent English communication skills, and proficiency in Excel and Google Workspace. Comfort with AI tools and a background in architecture or professional services are advantageous. The role requires exceptional organizational skills, discretion, and a proactive approach. The company offers visa sponsorship and growth opportunities.
A boutique architecture and design studio based in Dubai, with a second office abroad and new ventures launching, is hiring an Executive Assistant to the Founder. This is a demanding, high-trust role at the center of the business.Manage the Founder's calendar, correspondence and travel across three countriesPrepare fee proposals, client documents and contract drafts, and follow them through to signatureHandle invoicing and receivables follow-up, and coordinate with the external accounting firmMa
Requirements
5+ years UAE experience supporting a founder, director or senior manager directly
Strong hands-on knowledge of MOHRE, WPS and visa processes
Excellent written and spoken English; Arabic is a plus
Strong Excel and Google Workspace skills (you will be tested)
Comfortable using AI tools daily
Highly organized, discreet and self-driven; runs on systems, not memory
Architecture, design, engineering or professional-services background is a plus
Currently in the UAE and available to start immediately or on short notice
We offer full-time employment, visa sponsorship, a competitive package based on experience, and exceptional growth opportunity within a growing multi-brand group.
Description
A boutique architecture and design studio based in Dubai, with a second office abroad and new ventures launching, is hiring an Executive Assistant to the Founder. This is a demanding, high-trust role at the center of the business.Manage the Founder's calendar, correspondence and travel across three countriesPrepare fee proposals, client documents and contract drafts, and follow them through to signatureHandle invoicing and receivables follow-up, and coordinate with the external accounting firmManage HR administration: contracts, visas, PRO coordination, MOHRE and WPS compliance, employee recordsRun the day-to-day of the Dubai studio: vendors, facilities, suppliesConvert instructions into tracked actions and close tasks without follow-upWhen applying, include a short note describing the most complex task you have managed for a previous employer. Applications without this note will not be considered.