✨ AI Summary
The Admin Assistant will manage the reception desk, greet visitors, answer phone calls, and coordinate office equipment repairs. Key responsibilities include performing administrative duties such as filing, typing, and scanning, preparing employee workstations, and arranging travel bookings (flights, accommodations, visas, transportation) including itinerary preparation and expense reports. The role also involves booking conference calls, rooms, taxis, and couriers, maintaining travel records, organizing work arrangements for senior managers, and handling sensitive information confidentially. This position may involve overseeing and supervising an admin team.
Requirements
Bachelor’s university degree.Fluent English.Fresh grad / 1-2 years of experienceExcellent English Strong multi-tasking and communication skillsStrong time-management and organization skillsPresentable and attention to detailsKnowledge of office management systems and procedures.Excellent time management skills and ability to multitask and prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong organizational and planning skills.Proficient in MS Office.
Description
Job ResponsibilitiesManage the reception desk, greet and assist office visitors.Answer and direct phone callsCoordinate repairs to office equipment.Perform administrative duties (filing, typing, copying, binding, scanning, etc.).Prepare the employee workstations with all necessary stationery suppliesArrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation).Assist in preparing travel itineraries and expense reports.Book conference calls, rooms, taxis, couriers, hotels, etc.Maintain travel records and ensure compliance with company travel policiesOrganize work arrangements for senior managers.Handle sensitive information confidentially.Oversee and supervise the admin team.