Requirements
A university degree in secretarial skills or a related field is required. Excellent verbal and written communication skills, strong interpersonal skills, and excellent telephone etiquette are essential. Proficiency in standard office computer software, including Word, Excel, PowerPoint, and Microsoft Management, as well as email and Internet applications, is necessary. Well-developed organization and time management skills, the ability to work independently and accurately to tight deadlines, and maintain trust and confidentiality are also required.
Description
About Deloitte: When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training & Development Excellence Award.Our PurposeDeloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.Our shared values guide the way we behave to make a positive, enduring impact:Lead the wayServe with integrityTake care of each otherFoster inclusionCollaborate for measurable impactDuring your tenure as an Admin Associate, you will demonstrate your capabilities in the following areas:Manage employee insurance requirements to ensure compliance and timely renewals.Procure and oversee office supplies, maintaining optimal inventory levels and vendor relationships.Monitoring the staff time and attendance report.Greet and assist visitors, ensuring a professional and welcoming office environment.Handle end-to-end travel arrangements and visa processing, including application, cancellation, and extension for employees.Provide comprehensive administrative support to employees and senior management, facilitating smooth day-to-day operations and efficient office functioning.Establish and maintain strong relationships with vendors and suppliers; obtain and evaluate offers and quotations to ensure cost-effective procurement and manage business relationship clearances and whitelisting procedures.Arrange and document meetings, including scheduling and preparing accurate minutes of meetings (MOM).Maintain accurate and organized filing systems, incorporating checklists to ensure completeness and easy retrieval.Coordinate vendor communications, logistics arrangements, and reservations for hotels and restaurants to support business activities.Leadership capabilities: Builds own understanding of our purpose and values; explores opportunities for impact. Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent Understands expectations and demonstrates personal accountability for keeping performance on track Actively focuses on developing effective communication and relationship-building skills Understands how their daily work contributes to the priorities of the team and the business Qualifications: Degree in secretarial skills or related field and/or a university degree Excellent verbal and written communication skills An excellent telephone etiquette, verbal communication and strong interpersonal skills A positive attitude to dealing with people including staff, clients and suppliers at all levels Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets Ability to use email and Internet applications Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands Ability to work independently, including maintaining filing systems, databases and straightforward diary management Ability maintain trust and confidentiality in the provision of administration support Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management) Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).