✨ AI Summary
The Administrative Assistant will manage the reception desk, handle phone calls, coordinate office equipment repairs, and perform various administrative duties like filing and scanning. Responsibilities also include arranging travel bookings and itineraries for employees, booking conference calls and rooms, and maintaining travel records. The role involves organizing work arrangements for senior managers, handling confidential information, and overseeing the admin team.
Requirements for this position include a Bachelor's university degree, fluent English, and 1-2 years of experience. Strong multitasking, communication, time-management, organization, attention to detail, and problem-solving skills are essential. Candidates should be knowledgeable in office management systems and procedures and proficient in MS Office.
Requirements
Bachelor’s university degree.Fluent English.Fresh grad / 1-2 years of experienceExcellent English Strong multi-tasking and communication skillsStrong time-management and organization skillsPresentable and attention to detailsKnowledge of office management systems and procedures.Excellent time management skills and ability to multitask and prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong organizational and planning skills.Proficient in MS Office.
Description
Job ResponsibilitiesManage the reception desk, greet and assist office visitors.Answer and direct phone callsCoordinate repairs to office equipment.Perform administrative duties (filing, typing, copying, binding, scanning, etc.).Prepare the employee workstations with all necessary stationery suppliesArrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation).Assist in preparing travel itineraries and expense reports.Book conference calls, rooms, taxis, couriers, hotels, etc.Maintain travel records and ensure compliance with company travel policiesOrganize work arrangements for senior managers.Handle sensitive information confidentially.Oversee and supervise the admin team.