Description
Responsible for helping with follow up, web-help desk request, and drop ship report in an accurate and efficient manner.Job SummaryResponsible for helping with follow up, web-help desk request, and drop ship report in an accurate and efficient manner.Essential Duties And ResponsibilitiesResponsible for processing all drop ship invoicesVerify invoices against Purchase Orders and receive orders in our accounting systemAssist with the follow up of for the status of Purchase OrdersAssist with the web help deskResponsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branchSupport other Procurement team members as time permits or when requested to by the Procurement Supervisor or Director of ProcurementEnsure that all drop ship invoices are processed in timely mannerIdentifies, researches, and resolves discrepancies between invoices and purchase ordersContact vendors as needed to resolve any issues and respond to their inquiriesObtain accurate serial numbers from invoice or by contacting vendorEnsure that accurate serial numbers are entered for all appropriate productsAssist with drop ship invoice preparations and audit process as neededContribute to improving process workflows and maintaining system administrationAssist Procurement team with any special projects as requestedOther duties assigned as neededSkills And AbilitiesCommunicate and interact with internal employees, clients and colleagues in a professional and timely mannerSelf-starter capable of working independently and ensuring to meet deadlinesExcellent communication and interpersonal skills, both verbal and writtenAbility to balance multiple tasks with changing prioritiesExcellent structured problem-solving skillsDemonstrate time management skills with attention to detailEducation And/or ExperienceMinimum of a high school diploma or equivalent1 – 2 years similar receiving/procurement support experience preferredDemonstrated experience utilizing company intranet and Service Desk applications a plusWorking Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).Physical RequirementsThe physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipmentDirect ReportsThis position does not have any direct reportsWork HoursAVI-SPL reserves the right to alter work hours and work location as deems necessaryAVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state or local law