Requirements
Requires 10 years of experience in office administration or document control within architecture, interior design, or engineering. Proficiency in Microsoft Excel, Office Suite, and Adobe Acrobat is essential, with AutoCAD knowledge preferred. Strong organizational, time management, and communication skills in English are necessary. Exposure to development, resort, or high-end residential/hospitality projects is a plus.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
5000 - 6000 AED
Gender
Female
Arabic Fluency
Not Specified
Job Function
Architecture
Company Industry
Construction
We are looking for a reliable, detail-oriented Studio Administrator & Document Controller to join our interior design and architecture studio. This role combines office administration, document control, procurement/supplier coordination, and project tracking support. You will help keep the studio organized and running smoothly, maintaining records, coordinating suppliers, tracking project timelines, and supporting the design team across development, resort, and high-end design projects.
Key Responsibilities
1. Office Administration
• Manage daily studio operations to ensure a smooth, professional working environment
• Oversee office supplies, pantry/food restocking, stationery, printer consumables, and general maintenance
• Coordinate meeting schedules, calendar bookings, agenda prep, room setup, and guest hospitality
• Arrange and track couriers and deliveries of materials, samples, and documents
2. Document Control
• Maintain organized digital and physical filing systems for all project documents, drawings, contracts, and correspondence
• Implement and manage version control for CAD files, design drawings, and client correspondence
• Track submissions, follow up on approvals, and log all incoming/outgoing documents
• Assist with formatting and finalizing presentations, and project reports
• Monitor daily project document flow across all active projects and keep internal logs updated
3. Supplier & Procurement Coordination
• Liaise with suppliers, contractors, and service providers on quotations, deliveries, and sample requests
• Collect and compare supplier quotations using Excel
• Maintain an up-to-date supplier contact list, product catalogues, and pricing records
• Track sample loans/returns and coordinate material approvals from designers
• Support FF&E procurement documentation and purchase follow-ups
4. Project Tracking & Design Team Support
• Track project timelines and milestones across active projects; flag delays to project leads
• Provide day-to-day admin support to designers and project managers (printing drawings, presentation binders, scheduling)
• Assist in preparing design packs, mood boards, FF&E lists, and client-facing reports
• Coordinate logistics for site visits, deliveries, and event setups as needed
• Organize and document meetings, including minutes and action-item tracking
Requirements:
Qualifications & Experience
• 10 years of experience in office administration or document control within an architecture, interior design, or engineering environment
• Exposure to development, resort, or high-end residential/hospitality projects is preferred
• Working knowledge of AutoCAD software; familiarity with Revit is a plus
• Strong proficiency in Microsoft Excel (quotation comparisons, tracking, basic formulas) plus Microsoft Office Suite and Adobe Acrobat
• Familiarity with cloud-based systems (Google Drive, Dropbox) a plus
• Excellent organizational and time management skills; able to handle multiple priorities
• Strong written and verbal communication skills; fluent in English
• Friendly, professional, reliable team player
• Due to the nature of the role, applications from female candidates are preferred.
Salary:
AED
5,000 to 6,000
per month inclusive of fixed allowances.
About the Company
A leading company in UAE.
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