Requirements
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, coupled with proven experience in bidding, tender coordination, proposal coordination, or a similar role. Familiarity with UAE tendering processes and documentation is preferred. Essential skills include strong document management, administrative coordination, excellent follow-up and communication, the ability to work under pressure with multiple deadlines, and high attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) is required, with experience in CRM or document management platforms being an advantage.
Description
Job Summary:We are looking for a highly organized and detail-oriented Bidding Specialist to manage and coordinate the end-to-end tendering process for UAE opportunities. The successful candidate will be responsible for handling tender assignments, preparing and submitting required bid documentation, coordinating with internal teams, and ensuring that every submission is complete, accurate, and compliant with client and tender requirements.This role requires strong follow-up skills, document management capability, and the ability to work closely with presales, sales, and technical teams to meet strict deadlines.Key Responsibilities:Manage UAE tender and bid assignments from receipt to submissionReview tender documents, identify requirements, and prepare compliance checklistsCoordinate with internal departments to collect all required bid documents, certificates, forms, and supporting materialsFollow up with the presales team to obtain technical and commercial proposals within deadlinesEnsure all tender submissions are complete, accurate, and compliant with the client's requirementsPrepare, fill, format, and organize tender forms and company documents as requiredSet up internal meetings and coordination calls related to bid preparation and submissionAssign tasks or tickets to relevant teams and track completion statusCreate and maintain structured folders for each opportunity, ensuring all bid documents are properly saved and version-controlledMonitor submission deadlines and ensure timely completion of all activitiesMaintain records of submitted bids, tender results, and supporting documentationSupport the team in improving bid processes, document templates, and internal coordination workflowsRequirementsRequirements:Bachelor's degree in Business Administration, Management, or a related fieldProven experience in bidding, tender coordination, proposal coordination, or a similar roleFamiliarity with UAE tendering processes and documentation requirements is preferredStrong document management and administrative coordination skillsExcellent follow-up and communication skillsAbility to work under pressure and manage multiple deadlines simultaneouslyHigh attention to detail and commitment to accuracy and complianceProficiency in Microsoft Office, especially Word, Excel, and OutlookExperience with CRM systems, ticketing tools, or document management platforms is an advantageKey Skills:Tender and bid coordinationCompliance and documentation managementInternal stakeholder coordinationTime management and deadline trackingOrganizational skillsCommunication and follow-upAttention to detailMeeting coordination and task trackingPreferred Qualities:Proactive and responsibleStructured and process-drivenAble to work independently with minimal supervisionStrong team player with a collaborative mindset