Description
Performing administrative work, including coordinating meetings, taking Minutes of Meetings (MOM), sending them to colleagues, and following up to ensure agreed actions are completed within the agreed timeframe.Sending various emails to concerned staff regarding delegations, condolence announcements, overtime, vacations, and any changes in working hours related to Badr Plant.Performing RFI and PR activities for stationery items, safety & security items (including tools and clothing), IT items and software, office furniture, and printing materials.Coordinating with the Procurement Department to obtain quotations for safety items, furniture, printing materials, etc., or samples in case of safety items, and providing feedback regarding any issues or complaints related to purchased items.Calculating monthly labor incentives.Preparing internal monthly reports to monitor key performance indicators (KPIs).Monitoring the budget and ensuring that PRs for stationery items, office furniture, printing materials, and safety tools do not exceed the approved budget.Minimizing costs by monitoring and controlling the usage of safety and security tools.Organizing CVs and interviews, as well as preparing and sending employment and replacement requests to the HR Department.Supporting staff in resolving issues by coordinating with the relevant departments, including IT, Procurement, and Warehouse.Following up with staff to ensure they meet deadlines related to objective setting, performance evaluations, annual appraisals, and surveys.Organizing additional training courses when needed that are not provided by the Academy.Supporting new employees in creating their user accounts, email accounts, and Oracle IDs by coordinating with the responsible departments.Arranging suitable transportation lines for new employees.