Description
Develop surveys and questionnaires for teachers, administrators, and students in order to plan activities and trips based on the school objectives and curriculum.Develops, recommends, and proposes the yearly activities and trips plan, and communicates with the management team for verification and approvals.Creates and develops the school activities calendar in coordination with the school director and stage principals, as it will be the guideline for the activities department throughout the academic year.Liaises with external organizations, academies, hotels, and suppliers to receive offers about their services and activities.Schedules and organizes all trips.Works in coordination with the Business Development Manager to prepare flyers, emails, and other communication materials to inform parents and students about the planned activities and trips.Liaises with the Business Development Manager to publicize after-school programs/activities and trips.Works in coordination with the public relations team to develop customized parents’ approval forms as per the nature and specification for every trip or activity/Collects students' and parents’ approval forms and any required fees.Supervises and monitors participants’ lists.Works closely with the school's operational Departments to prepare the school for activities.Liaises with the Finance Department to ensure the correct pricing strategy is applied for all activitiesMonitor student participation and feedback to improve and adjust offering reports regularly to school leadership on the department’s performance.Work with parents, the school counselor, and academic staff to address any special needs or concerns for students participating in school activities· Monitor the behavior and emotional well-being of students during extended trips & excursions and work in line with the academic staff to provide guidance & support when neededBe present on the school campus to supervise while activities are taking place.Supervises the post-activity and trips survey to evaluate the program and satisfaction of the students, teachers, and parents.Plans and conducts meetings with travel agencies regarding international trips, supervises the flights, accommodation, program, and agenda of all international trips.Coordinate with the BDM on all materials for international tripsMaintains contact with all trip supervisors (local or international) during the trip to proactively solve any problems or obstacles.Works with the finance department to be regularly updated regarding expenditures and the budget status.