✨ AI Summary
The Assistant to the Operations Manager will be responsible for preparing and checking client document packs for company registration and residency visa applications, ensuring completeness and validity. This role involves lodging applications and uploading documents to various UAE government and free-zone portals. The assistant will also prepare draft corporate documents and commercial proposals, coordinate medical tests and visa-related processes, and support corporate bank account openings. Key responsibilities include maintaining CRM and task management systems, managing renewal calendars, archiving documents, and preparing operational reports. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Prepare and check client document packs for company registration and residency visa files — completeness, validity, expiry, legibility.Prepare and lodge routine applications and upload documents in government and free-zone portals (DMCC, IFZA, MEYDAN, DIFC, ADGM, RAKEZ, DED, GDRFA / ICP, MoHRE, MoFAIC, DLD).Prepare draft corporate documents and commercial proposals from our template library for review by the Senior Consultant.Coordinate medical tests, biometrics, Emirates ID issuance, translatio
Requirements
Minimum 3 years of experience in a comparable administrative, personal-assistant or operations-support role. Experience in a corporate services provider, business setup consultancy, law firm or audit firm in the UAE is a strong advantage.
Russian and English at professional working level, spoken and written. Both are used daily: Russian with clients and colleagues, English for documents, portals and government correspondence.
Hands-on experience with UAE government or free-zone portals.
Excellent document discipline: file naming, version control, expiry tracking, and the habit of capturing evidence for everything.
Confident with a CRM, a task management system, Google Workspace and Dropbox.
Absolute discretion. You will handle passports, ownership data and financial documents every day.
Willingness to complete our mandatory annual AML/CFT training and to sign a confidentiality undertaking.
Eligible to work in the UAE, or willing to be sponsored on a DMCC employment visa by us.
Description
Prepare and check client document packs for company registration and residency visa files — completeness, validity, expiry, legibility.Prepare and lodge routine applications and upload documents in government and free-zone portals (DMCC, IFZA, MEYDAN, DIFC, ADGM, RAKEZ, DED, GDRFA / ICP, MoHRE, MoFAIC, DLD).Prepare draft corporate documents and commercial proposals from our template library for review by the Senior Consultant.Coordinate medical tests, biometrics, Emirates ID issuance, translation, notarisation and attestation; work with our PROs on counter visits and document collection.Support corporate bank account opening: assemble the documentation pack, schedule meetings with clients and bankers, and track applications to activation.Attend meetings with clients and bankers: prepare the agenda and documents, take minutes, and log every follow-up with an owner and a due date.Keep the CRM, the task management system and our trackers accurate and current every single day; chase evidence of every submission — receipt, screenshot or reference number.Maintain the licence and visa renewal calendar with 60 / 30 / 15-day reminders, and the document archive in Dropbox.Prepare data for weekly and monthly operational reports; take minutes at team meetings and follow action points to closure.