Administration Assistant (Facilities Management)

🏢 Broeck Corporate Services LLCSO
📍 Dubai, United Arab EmiratesFull-timeOn-site
📅 Posted: 4w ago🔄 Updated: 3w ago
CV%
✨ AI Summary
The Administration Assistant (Facilities Management) will manage the day-to-day operations of the facilities, ensuring a safe and efficient working environment. Responsibilities include coordinating maintenance, overseeing vendors and contractors, preparing quotations for MEP works, and maintaining records for building systems. The role also involves handling client complaints, supporting audits, and performing administrative duties related to facilities management. This is a full-time position requiring 1-2 years of relevant experience and a Diploma or Bachelor's degree in a related field. Manage the day-to-day operations of the facilities, ensuring a safe and efficient working environment for all staff.Coordinate and oversee the maintenance, repair, and upkeep of building systems, equipment, and grounds, responding promptly to urgent issues.Act as the primary point of contact for vendors and contractors, negotiating service agreements and ensuring timely and quality delivery of services.Prepare and submit quotations for MEP maintenance, repair, replacement, and service works, coo
Required Skills
Productivity & Workplace Tools
○Microsoft Office
Soft Skills & Professional Competencies
○Time Management○Organization
Engineering, Construction & Trades
○MEP○HVAC○Cost Estimation
Information Technology
○NIST
Operations, Logistics & Supply Chain
○Vendor Management
Other
○Facilities Coordinator○Facility Maintenance
Business, Sales & Management
○Facility Management
Nice to have:
Business, Sales & Management
○Facility Management
Operations, Logistics & Supply Chain
○Vendor Management
🎁 Benefits & Perks
Perks & Benefits As Per Labour Law
Requirements

  • Diploma or Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related field.

  • Minimum 1-2 years of proven experience in administrative support, with a strong focus on facilities management or office operations.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with facilities management software.

  • Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines effectively.

  • FACILITIES MANAGEMENT EXPERIENCE IS MANDATORY.

Description
Manage the day-to-day operations of the facilities, ensuring a safe and efficient working environment for all staff.Coordinate and oversee the maintenance, repair, and upkeep of building systems, equipment, and grounds, responding promptly to urgent issues.Act as the primary point of contact for vendors and contractors, negotiating service agreements and ensuring timely and quality delivery of services.Prepare and submit quotations for MEP maintenance, repair, replacement, and service works, coordinating with engineers, suppliers, and subcontractors to ensure accurate pricing.Maintain records for HVAC, electrical, plumbing, firefighting, BMS, and other MEP systems.Coordinate client complaints and ensure they are properly recorded and followed up.Support audits and ensure maintenance documentation is complete and up to date.Maintain professional communication with clients, tenants, suppliers, and internal teams.Perform other administrative duties related to facilities management as required.
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🎯 Overalli74%
⚡ Skillsi85%
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Ontology Match: 85.0
Matched:✓ Requirements Matching✓ Ontology Skills Mapping
📜 Eligibilityi49%
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Local: 19600%
🏗️ Career Fiti91%
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Seniority: 91.0
📋 Requirementsi67%
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Domain: 67.0
🔥 Motivationi78%
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Title Fit: 78.00