Requirements
Requirements1–3+ years of experience as a secretary, executive/personal assistant, or office administratorFluent Arabic and strong working English (written and spoken)Highly organized, detail-oriented, and comfortable managing multiple priorities at onceTrustworthy and discreet — this role involves access to schedules, contacts, and sensitive informationComfortable with everyday tools: Google Calendar/WhatsApp/Excel or Google Sheets, emailPunctual, professional, and presentable — first point of contact for the officeBased in or able to commute reliably to CairoNice to havePrior experience in a startup, media, or agency environmentFamiliarity with social media platformsDriver's license
Description
About MeendaMeenda is a creator-focused platform built to give influencers and content creators their own operating system — verified profiles, rankings and leaderboards, gifting and rewards, brand-creator campaigns, and a marketplace, all in one place. We work with creators, brands, and agencies across the region, and we're growing fast.About the roleWe're hiring an Office Secretary to run the day-to-day of our office. You'll own the owner's calendar, keep meetings and deadlines on track, and make sure the office runs smoothly — from scheduling to supplies to follow-ups. This is a hands-on, in-person role for someone organized, discreet, and quick on their feet.ResponsibilitiesManage and coordinate the owner's calendar — scheduling, rescheduling, and confirming meetings and callsSend reminders for deadlines, appointments, and follow-ups so nothing slipsAnswer and screen calls, emails, and messages; draft basic correspondenceGreet visitors, vendors, and guests; manage the front-of-office experienceKeep the office running — order supplies, coordinate maintenance, manage petty cashOrganize and maintain files, documents, and records (digital and physical)Coordinate between team members and departments to keep projects movingBook travel, handle basic errands, and support ad hoc requests as they come upTake notes/minutes in meetings when needed and track action items