Requirements
The role requires strategic leadership in vendor management within the Supply Chain division, focusing on strategy, governance, performance, contract negotiation, relationships, risk management, and regulatory compliance. Key accountabilities include developing vendor management frameworks, optimizing performance, strengthening partnerships, driving cost efficiencies, and ensuring alignment with organizational objectives and Qatari regulations. Candidates must have strong expertise in vendor management, procurement, contract negotiation, performance management, stakeholder engagement, and team leadership.
Description
One of Qatar's leading government entity is seeking an accomplished Qatari and results-driven Head of Vendor Management to lead its vendor management function within the Supply Chain division. The successful candidate will provide strategic leadership across vendor strategy, governance, performance management, contract negotiation, vendor relationships, risk management, and regulatory compliance. The role will be responsible for developing effective vendor management frameworks, optimizing vendor performance, strengthening strategic supplier partnerships, driving cost efficiencies, and ensuring vendor activities are aligned with organizational objectives and applicable Qatari regulations. We are looking for a commercially astute and experienced leader with strong expertise in vendor management, procurement, contract negotiation, performance management, stakeholder engagement, and team leadership, with the ability to build high-value vendor partnerships and contribute to long-term operational excellence.Key Accountabilities & Activities Vendor Strategy ,Planning & NegotiationDevelop and implement comprehensive vendor management strategies, policies, and governance frameworks.Ensure alignment of vendor activities with the organization's strategic objectives.Review and enhance IMS procedures to improve process effectiveness and compliance.Identify and pursue opportunities for cost optimization and operational efficiency.Evaluate and select vendors based on defined criteria including cost, quality, reliability, and delivery timelines.Lead contract negotiations to secure favorable terms and mitigate risks.Ensure all contracts comply with legal, regulatory, and internal standards.Ensure full compliance with Qatari laws, particularly the Tender & Auctions Law No. 24 of 2015 and its subsequent amendments.Oversee vendor registration processes, ensuring adherence to KPIs and regulatory requirements.Maintain and monitor the Vendor Management database to prevent duplication and ensure vendor information (e.g., CR, contact details) is accurate and up to date.Coach, mentor, and develop a high-performing vendor management team.Promote internal awareness and capability-building around vendor management practices.Assume or accept any other responsibilities as assigned by the direct supervisorVendor Performance Management:Monitor and assess vendor performance to ensure compliance with contractual obligations and service level agreements.Conduct regular performance reviews and initiate corrective actions when necessary.Maintain a centralized and accurate vendor database for performance tracking and reporting.Act as the primary point of contact for all vendor-related matters and escalations.Build and nurture strong relationships with key vendors to foster collaboration and innovation.Drive long-term strategic partnerships with high-value vendors.Ensure vendor performance is consistently aligned with contract terms and KPIs.Facilitate issue resolution through structured review processes and proactive engagement.Continuously improve vendor relationship management practices to support business continuity and growth.Strategy & Business PlanContribute to the formulation and implementation of entity's strategy in line with entity's vision and mission, in conjunction with and as required by Upper ManagementDetermine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.Implement functional policies, systems, procedures, and controls to ensure objectivity, efficiency, and effectiveness of operationsBudgets & PlansAdhere to departmental budgets and ensure optimal utilization of all available resources.Manage the preparation and presentation of the department budget for management approval and ensure the control of expenditures within the agreed budget.Full budget control and responsibility, liaison, and management of professional contractors, ensuring safety procedures are monitored and all security procedures are adhered to.Lead the development of the department's annual business plan, KPIs and budgetLeadershipProvide direction and support through clear objective setting, delegation, coaching and empowerment to meet organizational objectives.Plan, direct, and supervise the activities of assigned personnel of the Department, setting overall policies and objectives and establishing all the departments work programsSystems & ProcessesImplement approved departmental policies, procedures, and frameworks to ensure consistent, controlled, and high-quality execution of treasury operations, aligned with best-in-class service standards.Promote cost-effective utilization of financial and operational resources, minimizing waste and controlling unnecessary expenditures.Contribute to continuous improvement by sharing insights and recommendations to streamline treasury processes, enhance efficiency, and drive organizational performance.HSE & Risk ManagementAdhere to all relevant QHSSE procedures, instructions, and controls so that entity provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks.Manage compliance to all relevant safety, quality and environmental management policies, procedures, and controls across the department to guarantee employee safety, delivery of high-quality products/services and a responsible environmental attitudeContinuous ImprovementMotivate team members and contribute to the identification of opportunities to take part in change initiatives, programme and projects that reflect international best practice and changes in the competitive environment.Manage innovation and identify opportunities for continuous improvement in managing business operations with a view to stakeholders expectations, commitments, and international best practicePeople ManagementProvide guidance and direct input to the development plans and performance management of direct reports to meet the entity objectives.Ensure development of the next generation of leaders capable of effectively managing the Human Resource function and delivering business objectivesPrinciples & ValuesAct consistently in accordance with clear ethics and values while using diversity for the good of individuals and the organizationOther ResponsibilitiesAssume or accept any other responsibilities as assigned by the direct supervisor within the position role and responsibility.