✨ AI Summary
The Ordering Assistant is responsible for executing the passenger car ordering process for Western Motors brands (Jeep, Fiat, Ankai Bus) to ensure timely delivery and adherence to specifications. Key responsibilities include preparing monthly reports, participating in order quantity negotiations, ensuring accurate order placement, and reviewing order sheets. The role also involves forecasting order quantities based on stock turnover, market trends, and sales targets. Additionally, the assistant will coordinate logistics for shipment receiving and customs clearance, manage marine insurance formalities, and handle sales administration tasks such as document verification, fleet account management, and invoice updates. The position requires continuous updating of the Autoline system for stock visibility and generating daily retail and invoice reports. The company is Al Fahim Group, and the industry is automotive.
Requirements
Requires a Secondary School Education Certificate, with a preference for a Diploma in business or mechanical fields. Must have 1-2 years of minimum experience in inventory/order management within the automotive industry. Experience of 1-3 years in total is mentioned.
Description
JOB PURPOSE:Execution of passenger cars ordering process for Western Motors (Jeep, Fiat Passengers Cars and Ankai Bus) to ensure customers receive vehicles on time and in accordance with required parameter and specifications. Perform various sales administration activities to ensure smooth flow of operations.Key Accountabilities:Operations: Prepare monthly roll out reports (ROL) with forecasted order quantities and stock levels. Participate in order quantity negotiation meetings with the Regional sales manager, Chrysler along with sales supervisor, sales manager and general manager. Ensure timely and accurate completion of order placement process once approved by the management. Prepare and review final order sheet to ensure quantity and specifications compliance with the approved Order Planning and ROL reports before uploading any order to the Principal's system.Forecasting: Prepare previous month's stock turnover, current market trends, and department's selling targets against stock in hand and in process to forecast next order quantity (order planning report).Logistics: Coordinate with all parties involved throughout the shipment receiving process to ensure the shipment is cleared on time to avoid any port penalties. Coordinate with finance department for marine insurance formalities and carriage & freight team to proceed with custom formalities.Administration: Coordinate with sales team for proper backup documents, obtain fleet account number for each customer, create and update data with each closed sale in order to claim fleet incentive/discounts. Update sales invoices in the system once the deal is approved by the management. Ensure document completeness, review price, discount level, profit margin details in compliance with the approved deal.Autoline: Continuouslyupdate the Autoline system with stocks upon receiving from port in order to give a clear stock visibility for sales team and management.Retail & Invoices Report: Generates retail reports (cars sold) and invoices on a day-to-day basis to provide updates to internal and external parties. i.e. Management and Principal.Qualification:Secondary School Education Certificate.Diploma in business, mechanical or equivalent is preferred.Experience: 1-2 years of minimum experience in inventory/order management within automotive industry.