✨ AI Summary
The Secretary role involves managing email correspondence in Arabic and English, coordinating tour itineraries, and handling bookings for hotels, reservations, and modifications. Key responsibilities include issuing booking confirmations and invoices. Candidates must be proficient in email management tools, Microsoft Office Suite (Excel, Word), and have experience with booking systems. Strong attention to detail, time management, and communication skills are essential.
Requirements
Technical SkillsProficiency in professional email management (Gmail, Yahoo, Outlook) and official correspondence.Advanced skills in Microsoft Office Suite, specifically Excel and Word.Hands-on experience with train booking systems, online reservation portals, and service provider platforms.Personal SkillsHigh accuracy and extreme attention to detail, especially when handling data entry and travel information.Strong time management and fast follow-up capabilities.Excellent interpersonal and professional communication skills.
Description
Key ResponsibilitiesEmail & Correspondence ManagementDrafting and sending professional business emails to international partners and external companies in both Arabic and English.Continuous team tracking, operational follow-up, and coordinating monthly tour itineraries.Bookings & OperationsManaging hotel reservations, modifications, cancellations, and room additions in direct coordination with internal teams.Handling updates or schedule changes efficiently and dispatching timely revisions to clients.Issuing and emailing booking confirmations and invoices in coordination with the accounting department.