Receptionist / Sales Coordinator

🏢 Perfect Technical and Landscaping LLC
📍 Dubai, United Arab EmiratesFull-timeOn-site
📅 Posted: 2w ago🔄 Updated: 2w ago
CV%
✨ AI Summary
The Receptionist / Sales Coordinator will be responsible for greeting visitors, managing communications, and handling customer inquiries professionally. This role involves coordinating with the Sales team to manage quotations, appointments, and client visits, as well as preparing sales-related documents and reports. Key responsibilities include maintaining accurate customer records in CRM systems, supporting sales activities across departments, and ensuring organized front-office operations. The ideal candidate will have a Bachelor's degree in a relevant field and 2-5 years of experience in administration, reception, or sales coordination, preferably within the UAE construction or landscaping sectors. Strong communication, customer service, and MS Office skills are essential. Greet and welcome visitors, clients, suppliers, and business partners in a professional manner.Manage incoming calls, emails, enquiries, and correspondence and direct them to the appropriate department.Handle customer enquiries and provide basic information about company services and products.Coordinate with the Sales team regarding customer enquiries, appointments, site visits, quotations, and follow-ups.Prepare and send quotations, proposals, invoices, and other sales-related documents as requ
Required Skills
Business, Sales & Management
○Customer Success○HR Management○Client Relationship Management○Progress Reporting○Client Services○Business Development
Soft Skills & Professional Competencies
○Time Management○Communication○Organization
Productivity & Workplace Tools
○Microsoft Office○Excel○Word
Operations, Logistics & Supply Chain
○Quotations
Other
○sales reports preparation○customer correspondence○Sales Support Specialist
Information Technology
○Technical Documentation
Hospitality, Retail & Customer Service
○Customer Service
Nice to have:
Information Technology
○CRM○ERP
Soft Skills & Professional Competencies
○Cross-Cultural Communication
Requirements

  • Bachelor’s Degree/Diploma in Business Administration, Sales, Marketing, Commerce, or a related discipline.

  • 2–5 years of relevant experience in reception, sales coordination, customer service, or administration.

  • UAE experience is preferred, particularly within construction, landscaping, technical services, or contracting companies.

  • Excellent verbal and written communication skills in English.

  • Strong customer service and interpersonal skills.

  • Good knowledge of MS Office, particularly MS Excel and MS Word.

  • Experience preparing quotations, sales reports, and customer correspondence.

  • Ability to coordinate effectively with customers, sales teams, suppliers, and internal departments.

  • Strong organizational and multitasking abilities.

  • Professional appearance, positive attitude, and customer-focused approach.

  • Ability to work under pressure and meet deadlines.

  • Knowledge of CRM or ERP systems is an advantage.

  • Knowledge of Arabic is an advantage.

Key Skills

Reception Management | Sales Coordination | Customer Service | Client Follow-up | Lead Management | Quotations | Sales Administration | CRM | MS Excel | MS Word | Communication | Appointment Scheduling | Reporting | Documentation | UAE Experience

Description
Greet and welcome visitors, clients, suppliers, and business partners in a professional manner.Manage incoming calls, emails, enquiries, and correspondence and direct them to the appropriate department.Handle customer enquiries and provide basic information about company services and products.Coordinate with the Sales team regarding customer enquiries, appointments, site visits, quotations, and follow-ups.Prepare and send quotations, proposals, invoices, and other sales-related documents as required.Maintain accurate records of customer enquiries, leads, quotations, sales orders, and follow-up activities.Follow up with prospective and existing customers regarding quotations, proposals, and pending requirements.Schedule meetings, appointments, and client visits for the sales team.Coordinate with Project, Estimation, Procurement, Accounts, and Operations teams to support sales activities.Assist the sales team in preparing presentations, reports, client documents, and tender-related information.Update customer and sales information in CRM systems, Excel, or other company databases.Prepare daily, weekly, and monthly sales and enquiry reports.Monitor pending quotations and follow up to ensure timely closure.Maintain an organized reception area and ensure professional front-office operations.Receive and distribute documents, courier items, and other correspondence.Maintain office supplies and coordinate with administration for replenishment when required.Support general administrative activities and other duties assigned by management.
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🎯 Overalli74%
⚡ Skillsi85%
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Ontology Match: 85.0
Matched:✓ Requirements Matching✓ Ontology Skills Mapping
📜 Eligibilityi49%
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Local: 19600%
🏗️ Career Fiti91%
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Seniority: 91.0
📋 Requirementsi67%
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Domain: 67.0
🔥 Motivationi78%
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Title Fit: 78.00