Requirements
Skills and competenciesStrong leadership skills.Time management. High adaptability. Managing changes. Communications for results. Hard working. Flexible working hours.Requirements Bachelor Degree Fluent in English and high computer literacy with exceptional business writing skills. Certificate / Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications+20 of working experience in performing Secretarial duties with minimum 5 years of experience dealing with Board Level / Executive Management preferably in the real estate industry
Description
Manage and maintain the Chairman’s calendar and be able to prioritize and monitor any schedule/diary conflictsLiaise with the senior management regarding the reporting system and follow up.Act as strategic focal point between the chairmen and the senior management.Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficientlyUpdate the Chairman of upcoming deadlines for both internal & external commitments and engagementsCoordinate meetings, discussions and appointments including preparation of materials for discussion and other amenitiesDistribute the minutes of meeting on a timely basis and to follow up actions when relevant.Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basisReview the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondenceEnsure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when requiredMaintain overall knowledge of company's projects by attending site visits and keep abreast of the projects developmentMaintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times