✨ AI Summary
The Document Controller will manage and maintain all project documents, ensuring accuracy, accessibility, and adherence to industry standards. This role involves implementing and overseeing a document control system, coordinating with project teams for document distribution, and establishing document management protocols including version control and archiving. The position requires a proactive approach to audits, record creation, and utilization of document management software to streamline processes. The Document Controller will also assist in developing documentation templates and serve as the primary point of contact for document-related inquiries.
Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.Establish and enforce document management protocols, including version control, indexing, and archiving pro
Requirements
Bachelor's degree in Business Administration, Information Management, or a related field preferred.
Minimum of 5 years of experience in document control or records management within engineering or construction industries.
Familiarity with ISO standards and project management methodologies is highly valued.
Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.
Strong attention to detail with exceptional organizational and time management skills to handle multiple projects simultaneously.
Excellent communication skills, both written and verbal, to effectively liaise with diverse teams and stakeholders.
Ability to work independently and collaboratively within a team environment, promoting a positive work culture.
Proactive problem-solving skills to identify issues and implement effective solutions in document management.
Fluency in English is mandatory; knowledge of additional languages is a plus, especially in multinational environments.
Cultural sensitivity and adaptability to work with diverse teams across various geographical locations.
Description
Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.Establish and enforce document management protocols, including version control, indexing, and archiving procedures.Facilitate the smooth flow of documentation between stakeholders, providing training and support as needed to ensure adherence to processes.Conduct regular audits of documentation practices to identify areas for improvement and ensure compliance with regulatory requirements.Create and maintain comprehensive records of document submissions, approvals, and revisions for accountability and traceability.Utilize document management software effectively to streamline processes and enhance collaboration among team members.Assist in the development of project-specific documentation templates and guidelines to ensure consistency and clarity.Act as the primary point of contact for document-related inquiries, providing timely and accurate information to stakeholders.