Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Oil & Gas / Energy
The role
This is an exciting opportunity for an experienced Project Controls Admin to join our UAE Business Unit.
Our clients and projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq, delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.
What we can offer
Meaningful and interesting projects delivered to high profile clients and complex projects in Iraq
Commitment to diversity and inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
Commitment to continued professional development; development plans that are tailored to your individual needs and interests
Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
Group life and personal accident insurance: the company provides life assurance cover
The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
Job objectives
Contributing to the delivery of project services excellence through:
Executing assigned scopes of work
Supporting and supervising task delegation
Providing discipline expertise to the business
Key accountabilities and responsibilities
Run OTL (Oracle) reports and prepare weekly/monthly timesheets and facilitate the relevant approvals
Coordinate overtime/absence pre-approvals
Issue weekly manhour booking details to the team
Maintain PO register and document POs issued
Create projects and booking codes in Oracle International/OTL/Covero
Preparation of PAAFs, route for approvals, archive approved and maintain register
Assist in updating organization charts
Review expense claims and coordinate the approvals
Provide induction to new joiners on time writing and expense procedures
Provide support to planners and cost controller
Track and update resource status updates, headcounts, distribution lists
Raise material requisition forms and route for approvals
Working relationships
Internal:
Establish and maintain effective working relationships and communicate across the project/contract interfaces.
Engage with inter-discipline community and promote discipline including networking and knowledge sharing.
External:
Establish and/or maintain an awareness of external stakeholders including industry bodies, academia, vendors, client interface (as appropriate and requested).
Level of influence and decision-making authority
As delegated by line manager in accordance with competency assessment.
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Expected
Graduate degree
Minimum experience
Minimum of 1 to 5 years’ relevant experience in the oil and gas industry
Experience of working with multi-national and multi-cultural project teams is strongly preferred
Proficient in Microsoft Excel
Role-specific skills
Previous oil and gas industry experience
Experience with detailed engineering and consultancies
Personal attributes and capabilities
Core values and behaviours
Provide leadership in promoting, demonstrating the company core values, ethics policy and leadership framework.
People
Interact with team members in a positive and professional manner at all times.
Subject matter expertise
Previous oil and gas industry experience
Time keeping experience
General competencies
Clear communicator with good interpersonal skills
An active listener with the ability to focus on customer requirements
Fluent in both spoken and written English language
Highly motivated and self-reliant
Confident and assertive
Problem solver
Open thinker and innovator
Good communicator with a willingness to share knowledge and support others
Flexible and adaptable
Strong commitment to safety
Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies.
Diversity statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
About the Company
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
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