Requirements
This role is for a UAE national only. Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders. Practical-level command of both English and Arabic, written and spoken. Ability to maintain confidential information. Good communication and interpersonal skills. Great understanding of policies, procedures & work methods. Strong computer skills. Excellent organization skills.
Description
Job PurposeProvide support and coordinate all administrative requirements of the Department as designated in an efficient and effective mannerFollow-up on the department action plan/MoM as advised by the head of the departmentThis role is for a UAE national only.Roles And ResponsibilitiesEnsure proper and timely coordination of activities across functions with other Team Assistants / Executive AssistantsOrganize, file and maintain correspondence and other documentation for Department (paper & digital filing)Schedule appointments, prepare agenda, and coordinate arrangements for meetingsWhen required, support preparation of meeting minutes and follow-up with other Departments on action pointsScreen and communicate meeting minutes, reports, and other business documents to the related stakeholdersCoordinate / follow-up with other team members on the tasks provided by the head of the departmentEnsure to a timely correspondence to the department's requestsScreen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related personCoordinate travel bookings, visa applications and expense claims for all Department membersFollow-up with other Departments on next steps and requirements as per the meeting minutesOrganize, file and maintain correspondences and other documentation appropriately;Draft letters and official correspondences to concerned partiesPrepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standardCoordinate with other departments to process contracts, approval documents, invoices etc.Coordinate attendance monitoring and vacation planning for teamCoordinate ERP actions including raising TCRFs and processing invoicesTechnical And Interpersonal SkillsDemonstrated skills in building and maintaining strong relationships with internal and external stakeholdersAt least practical-level command of both English and Arabic, written and spokenAbility to maintain confidential informationGood communication and interpersonal skillsGreat understanding of policies, procedures & work methodsStrong computer skillsExcellent organization skillsWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.