Requirements
The ideal candidate will have a Diploma or Bachelor's Degree in Business Administration, Information Management, or Engineering, with 0-1 years of experience in document control or a similar role. Proficiency in Microsoft Office Suite, EDMS, and document control software is required, along with strong organizational and communication skills. Document Control certification or knowledge of quality management systems is advantageous.
Description
We are seeking a highly organized and detail-oriented Document Controller (DC) to join our team. The successful candidate will be responsible for managing, controlling, and maintaining project and company documentation, ensuring accuracy, compliance, and efficient document flow across departments and stakeholders.Key Responsibilities :Manage, receive, track, distribute, and archive project and company documents in accordance with established procedures.Maintain document control registers, filing systems, and databases to ensure document accuracy and accessibility.Ensure all documentation is properly reviewed, approved, and issued according to company standards.Control document revisions and maintain version history to ensure the latest approved documents are available.Coordinate with internal departments, clients, consultants, and contractors regarding document submissions and approvals.Prepare reports related to document status, outstanding submissions, and document control activities.Support project teams by ensuring timely distribution and retrieval of project documentation.Monitor compliance with document management processes and quality standards.Maintain confidentiality and security of sensitive information and records.Support continuous improvement initiatives related to document control systems and processes.Educational Qualification : Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or a related field.Document Control certification or relevant professional training is an advantage.Experience & Skills:Minimum 0-1 years of experience as a Document Controller or in a similar document management role.Strong knowledge of document control procedures, records management, and filing systems.Experience with Electronic Document Management Systems (EDMS) and document control software.Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.Excellent organizational skills with strong attention to detail and accuracy.Ability to manage multiple tasks and work under tight deadlines.Strong communication and coordination skills with internal and external stakeholders.Knowledge of quality management systems and ISO documentation requirements is an advantage.Ability to maintain confidentiality and handle sensitive information professionally.Self-motivated, proactive, and capable of working independently as well as within a team environment.