Order Processing Executive

🏢 Edit Haus
📍 Abu Dhabi, United Arab EmiratesFull-timeOn-site
📅 Posted: 3d ago🔄 Updated: 2d ago
CV%
✨ AI Summary
The Order Processing Executive will manage confirmed customer orders from approval through to final closure, including factory release, production follow-up, and delivery. This role involves contacting customers, scheduling site visits, presenting material samples, and assisting clients in finalizing selections based on approved quotations. The executive will accurately record selections, take basic site measurements, prepare digital specification and approval forms, and obtain customer signatures before releasing orders to production. Key responsibilities include ensuring specifications match quotations, identifying variations, preparing factory release documentation, and coordinating with various internal teams (sales, factory, procurement, accounts, delivery). The role also requires following up on pending approvals, coordinating deliveries, resolving discrepancies, and maintaining detailed digital records for all assigned orders. Strong client-facing communication, attention to detail, and organizational skills are crucial, as is the ability to travel regularly across UAE locations using a company or authorized vehicle. A valid UAE driving license is required. Manage confirmed customer orders from order approval through factory release, production follow-up, delivery and final closure.Contact customers and schedule site visits at villas, apartments and other project locations.Visit clients with the appropriate Edit Haus material samples, fabric books, colour swatches, finish samples and product references.Present and explain available materials, finishes, colours, fabrics, hardware and customization options.Assist customers in finalizing selections in
Required Skills
Business, Sales & Management
Customer SuccessHR ManagementBusiness Development
Soft Skills & Professional Competencies
CommunicationProblem SolvingAttention to DetailOrganizationFollow-Up
Other
record keepingorder fulfillmentusing tabletsusing smartphonesdigital formse-signature platformswritten englishspoken englishprofessional appearancedimensionsbasic drawingstaking measurementsrecording measurementsworking independentlycoordinating with sales teamscoordinating with production teamscoordinating with accounts teamscoordinating with delivery teamsOrder Support RepresentativeSales Order CoordinatorOrder Fulfillment Specialist
Engineering, Construction & Trades
MEP CoordinationSpecifications
Information Technology
Advanced ExcelLaravelNIST
Operations, Logistics & Supply Chain
Inventory ManagementLogistics
Nice to have:
Other
order support representativesales order coordinatorhindimalayalamarabicwixdigital approval workflows
Information Technology
NISTCRMERP
Operations, Logistics & Supply Chain
Inventory ManagementLogistics
Soft Skills & Professional Competencies
Problem Solving
Finance, Legal & Governance
QuickBooks
🎁 Benefits & Perks
Accomodation, Car, Food, Medical Insurance, Perks & Benefits As Per Labour Law, Transportation, Visa, Annual Bonus
Requirements
  • Diploma or Bachelor’s degree in Business Administration, Interior Design, Operations, Sales, Project Coordination or a related field preferred.

  • 1–5 years of experience in furniture, interiors, fit-out, joinery, home furnishing, retail operations or a similar client-facing role preferred.

  • Strong customer-facing and interpersonal skills.

  • Confident visiting customers independently at residential properties.

  • Good understanding of furniture materials, fabrics, finishes, colours and basic customization terminology.

  • Ability to understand product specifications, dimensions and basic drawings.

  • Comfortable taking and recording basic measurements accurately.

  • Strong attention to detail, particularly when documenting customer selections and production specifications.

  • Good organizational skills with the ability to manage multiple active orders simultaneously.

  • Strong follow-up and coordination skills.

  • Comfortable using tablets, smartphones, digital forms, e-signature platforms, spreadsheets and order-management systems.

  • Good written and spoken English.

  • Hindi, Malayalam, Arabic or other commonly spoken UAE languages are an advantage.

  • Professional appearance and communication style suitable for dealing with premium residential customers.

  • Able to identify discrepancies between quotations, customer selections and factory specifications.

  • Commercially aware and able to recognize when a customer request constitutes a variation or additional charge.

  • Able to work independently while coordinating closely with sales, production, accounts and delivery teams.

  • Willing to travel frequently within the UAE.

  • Valid UAE driving licence required.

  • Familiarity with Wix, CRM systems, ERP software, accounting software or digital approval workflows is an advantage.

  • Experience in furniture manufacturing, upholstery, joinery, interiors or bespoke furniture is highly desirable.

Description
Manage confirmed customer orders from order approval through factory release, production follow-up, delivery and final closure.Contact customers and schedule site visits at villas, apartments and other project locations.Visit clients with the appropriate Edit Haus material samples, fabric books, colour swatches, finish samples and product references.Present and explain available materials, finishes, colours, fabrics, hardware and customization options.Assist customers in finalizing selections in accordance with the approved quotation and available product specifications.Record all confirmed customer selections accurately.Take or verify basic site measurements where required and identify access, delivery or installation constraints.Prepare digital specification and approval forms for each order.Obtain customer digital signatures or electronic approval before releasing customized orders to production.Ensure all customer-approved specifications match the quotation, SKU, dimensions, materials, finishes and commercial terms.Identify any variation that may affect price, lead time or production feasibility and obtain internal approval before confirming it to the customer.Prepare complete factory release documentation with clear production specifications.Coordinate with the factory to ensure approved drawings, dimensions, finishes, materials, fabrics and customization requirements are correctly understood.Prevent outdated or superseded specifications from being used for production.Follow up with the factory on material availability, production status and expected completion dates.Maintain accurate order status updates within the company’s order management system.Coordinate with sales, factory, procurement, accounts and delivery teams as required.Follow up on pending customer approvals, outstanding selections and unresolved order information.Coordinate delivery dates and customer availability once products are ready.Support the resolution of order discrepancies, incorrect specifications, damages, replacements and customer concerns.Maintain complete digital records for every assigned order, including approvals, photographs, measurements, correspondence and factory documents.Ensure all client-facing communication is professional and consistent with Edit Haus service standards.Protect customer information, pricing, company documents and internal commercial information.Maintain company-issued samples, tablets, documentation and other assigned assets in good condition.Travel regularly across assigned UAE locations using a company or authorized vehicle.Provide management with regular updates on active orders, pending approvals, production issues and upcoming deliveries.
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🎯 Overalli74%
⚡ Skillsi85%
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Ontology Match: 85.0
Matched:✓ Requirements Matching✓ Ontology Skills Mapping
📜 Eligibilityi49%
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Local: 19600%
🏗️ Career Fiti91%
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Seniority: 91.0
📋 Requirementsi67%
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Domain: 67.0
🔥 Motivationi78%
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Title Fit: 78.00