✨ AI Summary
The Operation Engineer Assistant will be responsible for data analytics and dashboard creation using SQL, Smartsheet, and XL. Key duties include vendor compliance and verification, managing Avetta verification, collecting and validating vendor documentation, and liaising with vendors to resolve compliance gaps. The role also involves vendor onboarding administration, capturing vendor details, and communicating onboarding requirements. Additionally, the assistant will manage access and workforce administration, including welcome access for vendors and contractors, and coordinate access requests. Site safety orientation support, including distributing VCO links and tracking completion records, is also a part of the role. Deliverables include providing trained administrative resources with data handling and AI tool proficiency, managing administrative tasks, liaising with vendors and stakeholders, maintaining accurate records, escalating issues, and creating dashboards to showcase vendor compliance. The role requires working during US time zone hours (3 PM to 12 PM Cairo Time), Monday to Friday, in a hybrid work setup.
Requirements
Required qualifications/certifications:3 years or above Background in engineering or equivalent degree in warehouse logistic managementOffice, XL, Smartsheet, dashboards, SQL and data analytic skillsExperience of handling large scale vendors and internal stakeholdersGood English communication skill ( verbal and written)Software / programs / tools: XL, SQL, AI, Office tools
Description
TasksData Analytics and dashboard creationUsage of SQL, Smartsheet, XL etc to crunch data and create dashboardProficiency in data handling and AI tools Vendor Compliance & Verification Manage Avetta verification and compliance coordination, Collect, validate, and track vendor compliance documentationLiaise with vendors to resolve compliance gaps and maintain accurate compliance records and status reportVendor Onboarding Administration Coordinate end-to-end vendor onboarding processes, Capture and maintain vendor details in required systemsCommunicate onboarding requirements and follow up as needed and Ensure onboarding is completed in line with project timelineAccess & Workforce Administration Manage Welcome Access for vendors and contractors, Coordinate access requests and updatesManage frequent crew changes throughout the project lifecycle and Maintain accurate access and workforce recordsSite Safety Orientation Support Distribute VCO links for Site Safety Orientation, Track and collate completion recordsAlign safety orientation records with Avetta compliance requirementsExpected deliverables: Provide trained administrative resources with good XL, Smartsheet, dashboards, preferred SQL skills an data analytic skillsManage all in-scope administrative tasksLiaise with vendors and internal stakeholdersMaintain accurate records and documentationEscalate issues impacting timelines or complianceCreate dashboard to showcase compliance of vendorsTo work during US time zone: 3PM to 12PM Cairo Time, Monday to Friday, Hybrid