✨ AI Summary
This role as a Purchasing Specialist - Technical involves managing the procurement of plant machinery, equipment, engineering items, spare parts, chemicals, and repair jobs. Responsibilities include conducting preliminary inquiries, verifying specifications and feasibility, ensuring clarity of purchase requests, and coordinating with originators and bidders for tender processes. The specialist will prepare enquiry documents, liaise with vendors for technical queries, participate in bid openings, evaluate offers, and prepare purchase orders.
The position requires a Bachelor's degree, preferably in Engineering, with at least 2 years of procurement experience, ideally within the oil & gas or petrochemical sector. Additionally, 1 year of management experience is necessary. Key skills include expert knowledge of procurement commercial practices and legal aspects, strong negotiation abilities, and proficiency in MS Office and SAP. The ability to communicate effectively in English is also crucial.
Receives approved Purchase Requisitions (PRs) for plant machinery, equipment, engineeringitems inclusive of spare parts and chemicals as well as PRs for equipment repair jobs and forbudgetary purposes.Carries out preliminary enquiries, checks/verifies purchase specifications and feasibility, i.e.,delivery date and estimated cost. Ensures clarity and completion of the purchase requestsprior to processing.Liaises with the originators of purchase requests to highlight discrepancies/problem areas if
Requirements
Bachelor’s degree, preferably in an Engineering discipline or equivalent
Relevant certification (e.g., CPM, CIPS) or Master’s degree (e.g., Supply Management) advisable
2 years of relevant experience in procurement, preferably in an oil & gas or petrochemical industry
1 years of experience in a management role
Expert knowledge of procurement commercial practices and legal aspects, and negotiation skills
Good knowledge in relevant computer applications (MS Office and SAP) Good knowledge of English (writing and speaking)
Description
Receives approved Purchase Requisitions (PRs) for plant machinery, equipment, engineeringitems inclusive of spare parts and chemicals as well as PRs for equipment repair jobs and forbudgetary purposes.Carries out preliminary enquiries, checks/verifies purchase specifications and feasibility, i.e.,delivery date and estimated cost. Ensures clarity and completion of the purchase requestsprior to processing.Liaises with the originators of purchase requests to highlight discrepancies/problem areas ifany and seeks necessary addition/deletion to ensure clarity and accuracy of specifications.Co-ordinates with originators/supervisors on materials bidders’ list for tender purposes andobtain the approval of Purchase and Tender Committees if required.Prepares comprehensive enquiry documents (specifications, terms and conditions), liaiseswith users and issues enquiries to tenders according to the approved bidders’ list.Coordinates directly with the purchase requisitions originators for technical queries,clarifications from the invited vendors before submitting offers.Participates in bid openings as per the company’s Procurement Procedure, evaluates offerscommercially and technically wherever appropriate.Prepares the following documents:Bid Analysis SheetsPresentation documents for Purchase & Tender CommitteesPurchase orders and obtains necessary financial approval before issuing to therecommended supplierParticipates, as/when required, in discussions with users and suppliers representatives toclarify techno-commercial contents of suppliers’ offers and budget availability beforepurchase recommendations are made.Follows up with users to obtain final technical evaluation. Carries out commercial evaluationof all bids and prepares techno-commercial recommendations and submits the same forreview, approval and award as per company’s Procurement Procedure and Delegation ofAuthority.Prepares blanket and purchase orders incorporating all commercial, technical, quantities,inspection requirement where specified and with general terms and conditions.Provides opportunities for assisting and training U.A.E. national employees (Developees).Performs other related or similar duties as assigned such as product alternative sourcing forcost effectiveness. Yearly maximum savings by negotiation, alternative sourcing or by competitiveness.Organizes & holds meeting with suppliers for technical exchanges and for resolving particular outstanding issues relating to materials discrepancies and where ever deviation and not in line as per our terms and purchasing conditions.Complies with Company HSE Management System and promotes awareness to achieve Company HSE Objectives.Enforces HSE Rules to prevent or correct unsafe conditions at work place.