Description
Key ResponsibilitiesVendor & Supplier ManagementIdentify, evaluate, and develop relationships with reliable suppliers and subcontractors.Obtain competitive quotations and negotiate pricing, payment terms, and delivery schedules.Maintain strong relationships with existing vendors and monitor their performance in terms of quality, cost, and timely delivery.Procurement & SourcingSource and procure materials, products, and services required for interior fit-out projects.Review project requirements, BOQs, drawings, and specifications to identify procurement needs.Prepare and issue RFQs, obtain quotations, and prepare comparative statements for management review.Process LPOs/POs in accordance with approved budgets and company procedures.Cost & Budget ControlSupport procurement budget preparation and monitor purchasing costs against approved budgets.Identify cost-saving opportunities through competitive sourcing and supplier negotiations.Monitor market prices and maintain updated supplier pricing information.Order & Delivery CoordinationCoordinate with suppliers and subcontractors to ensure timely procurement and delivery of materials to project sites.Track purchase orders, delivery schedules, and pending requirements.Proactively follow up on delays, shortages, or other supply-related issues to avoid project disruptions.Documentation & ReportingMaintain accurate procurement records, including RFQs, quotations, comparison sheets, LPOs/POs, invoices, and delivery documents.Maintain and update supplier databases and procurement trackers.Prepare regular procurement status and supplier performance reports.Project CoordinationCoordinate closely with Project Managers, Quantity Surveyors, Designers, Engineers, and Site Teams to understand project requirements and timelines.Ensure procurement activities are aligned with project specifications, approved materials, budgets, and schedules.Quality & ComplianceEnsure all purchased materials and services meet approved specifications and required quality standards.Coordinate with site teams regarding material inspections, approvals, and discrepancies.Ensure procurement activities comply with company policies, approval procedures, and applicable requirements.Problem SolvingAddress procurement issues related to pricing, availability, quality, and delivery delays.Identify alternative suppliers and solutions when required.Support continuous improvement of procurement processes to achieve better cost, quality, and delivery performance.