Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
10000 - 15000 AED
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
General Trading
Our client is a World Leader in the export of tax-free motors. They have been providing quality vehicles to government agencies, NGO’s, hospitals, embassies, business and private customers from their branches located in Belgium, Australia, Thailand, Germany, United Kingdom and the United Arab Emirates.
Role Summary
Our client is looking for a top-tier Executive Assistant / Personal Assistant to the Chairman—an execution-first operator who is proactive, fast, highly organized, and relentlessly reliable. This role requires someone who anticipates needs, drives priorities to completion, and gets things done before escalating to the Chairman. You will act as the Chairman’s execution arm across business and personal administration, stakeholder coordination, travel, and high-sensitivity matters.
Key Responsibilities
• Own the Chairman’s end-to-end calendar management, time protection, and priority planning (business and personal).
• Translate requests into actionable plans: assign owners, set deadlines, follow up aggressively, and close loops.
• Prepare daily/weekly briefing packs: agendas, background context, decision points, and recommended options.
• Coordinate meetings (internal/external), capture action items, and drive accountability through to completion.
• Manage communications (WhatsApp, email, calls): draft messages, filter inbound requests, with a professional tone.
• Handle executive travel end-to-end: flights, hotels, transfers, itineraries, visas (as applicable), and contingency planning.
• Coordinate events and VIP engagements: board meetings, dinners, investor/partner meetings, and special occasions.
• Manage sensitive documents and workflows: signatures, couriering, filings, attestations/legalization when needed.
• Maintain strong vendor relationships and negotiate premium service outcomes (reliability, quality, urgency).
• Support personal assistance tasks as required with strict confidentiality and high standards.
What Great Looks Like (Performance Standards)
• Zero dropped balls: everything is tracked, followed up, and closed.
• Proactive execution: you anticipate the next 3 steps and start them without being asked.
• Escalation discipline: you escalate only when necessary—and always with context, options, and a recommendation.
• Speed + accuracy: you move fast while maintaining high attention to detail and quality standards.
• Discretion: you handle confidential matters with maturity, loyalty, and excellent judgment.
Requirements:
Requirements (Must-Have)
• 5–8 years’ experience as EA/PA to Chairman/CEO/Founder in a high-pressure environment.
• Strong UAE knowledge and local network awareness (vendors, locations, executive services, and business culture).
• Valid UAE driving license and confident driving across the UAE.
• Excellent English communication (written and spoken). Arabic is a plus.
• Advanced proficiency in MS Office / Google Workspace (Calendar, Email, Docs/Word, Sheets/Excel, Slides/PowerPoint).
• Strong stakeholder management skills with VIP-level professionalism and presence.
• High integrity, confidentiality, and reliability with sensitive information.
Availability & Travel
• Flexible working hours based on the Chairman’s schedule (early/late as required).
• Able to support urgent priorities outside standard hours, including weekends and public holidays when business-critical.
• Comfortable being reachable for time-sensitive matters and responding with speed and clarity.
• Willing and able to travel locally and internationally on short notice as required.
Preferred (Nice-to-Have)
• Experience in private office, family office, investment, real estate, or multi-business Chairman office environments.
• Strong systems mindset: building trackers, SOPs, dashboards, and routines to improve execution quality.
• Experience coordinating across multiple time zones and handling last-minute changes calmly.
• Familiarity with task tools (Asana/ClickUp/Notion/Trello) and creating reporting rhythms.
Key Skills & Competencies
• Extreme organization and follow-through
• Prioritization under pressure and decision support
• Ownership mindset and problem-solving
• Attention to detail without slowing execution
• Professional communication and relationship management
• Confidentiality, judgment, and maturity
• Languages preferred – English, Urdu, Arabic
Salary:
AED
10,000 to 15,000
per month inclusive of fixed allowances.
Additional benefits: Health care, air ticket, visa
About the Company
KERSHAW LEONARD "WE CHANGE PEOPLES LIVES"
Who we are:
Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.
Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.
Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.
What we do:
Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills
Why Us:
The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.
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