✨ AI Summary
The Operation Coordinator will act as the primary liaison between executive management and operational sites, ensuring the execution of operational plans and seasonal projects adhere to deadlines. This role involves resolving daily operational bottlenecks, tracking essential material supplies for uninterrupted workflow, attending strategic meetings, and recording action items. The coordinator will also manage payroll by compiling attendance and deduction data, calculating commissions, and preparing monthly payroll files. Additionally, they will monitor key performance indicators, conduct performance appraisals, and align results with incentives while maintaining strict confidentiality.
Requirements
Experience: Minimum of 3 years of proven experience in Operations Coordination, Executive Assistance, or HR Operations, preferably within a fast-paced environment.Technical Skills:Advanced proficiency in data management and reporting tools (Microsoft Excel, Google Sheets).Familiarity with payroll preparation and KPI tracking systems.Analytical Skills: Strong ability to analyze operational data, interpret performance metrics, and prepare concise executive summaries.Soft Skills:Problem-Solving: Proactive, solution-oriented mindset with the ability to swiftly resolve operational bottlenecks.Time Management: Exceptional organizational skills and the ability to multitask effectively under tight deadlines.Communication: Excellent verbal and written communication skills to effectively liaise between executive management and operational teams.Confidentiality: High level of integrity and discretion when handling sensitive HR and financial data.
Description
Key Responsibilities:Operations Coordination: Act as the primary liaison between executive management and operational sites, tracking the execution of operational plans and seasonal projects to ensure strict adherence to deadlines.Problem Solving & Workflow Continuity: Rapidly resolve daily operational bottlenecks and track essential material supplies to guarantee uninterrupted workflow.Executive Support: Attend strategic and operational meetings, record and follow up on action items, and prepare concise executive summaries to support decision-making.Payroll Management: Compile attendance, leave, and deduction data, calculate target-based commissions and allowances, and prepare monthly payroll files.Performance & KPI Tracking: Monitor key performance indicators across teams, conduct periodic performance appraisals, and align results with incentives while maintaining strict confidentiality.