✨ AI Summary
This role involves preparing and managing various financial and administrative documents including quotations, invoices, LPOs, and delivery notes. The Accounts & Admin Executive will be responsible for managing invoice submissions, client follow-ups for payments, and maintaining accounts receivable records. The position also requires coordination with engineers and site teams for billing, as well as with suppliers for quotations and invoices. Maintaining Excel trackers for financial data, assisting with VAT documentation and basic accounting activities, and preparing professional business correspondence are key responsibilities. The role demands strong organizational and document-management skills, with an emphasis on client and supplier coordination, and the ability to manage multiple tasks effectively.
Prepare quotations, invoices, tax invoices, LPOs, delivery notes and billing documentsManage invoice submissions and follow up with clients for approvals and paymentsPrepare and send Statements of Account (SOA) and payment remindersFollow up on overdue invoices and outstanding receivablesMaintain Accounts Receivable and collection recordsCoordinate with engineers and site teams for billing documentsMaintain project-wise billing, quotation and commercial recordsCoordinate with suppliers for quota
Requirements
2–5 years of relevant UAE experience
Experience in ELV, MEP, construction, engineering or contracting companies preferred
Strong knowledge of quotations, invoicing, LPOs, SOAs and payment collection
Experience in Accounts Receivable and outstanding payment follow-up
Good knowledge of Microsoft Excel and MS Office
Strong English communication and professional email-writing skills
Basic understanding of UAE VAT and accounting procedures
Tally, QuickBooks, Zoho Books or similar software experience is an advantage
Strong organizational and document-management skills
Good client and supplier coordination skills
Ability to manage multiple tasks and meet deadlines
Proactive, responsible and able to work independently
Strong follow-up skills and ability to close pending tasks
Candidates currently available in the UAE preferred
Description
Prepare quotations, invoices, tax invoices, LPOs, delivery notes and billing documentsManage invoice submissions and follow up with clients for approvals and paymentsPrepare and send Statements of Account (SOA) and payment remindersFollow up on overdue invoices and outstanding receivablesMaintain Accounts Receivable and collection recordsCoordinate with engineers and site teams for billing documentsMaintain project-wise billing, quotation and commercial recordsCoordinate with suppliers for quotations, invoices, LPOs and delivery documentsMaintain Excel trackers for invoices, quotations, collections, LPOs and expensesAssist with VAT documentation and basic accounting activitiesCommunicate with clients and suppliers through email, WhatsApp and telephonePrepare professional business correspondence, letters and follow-up emailsMaintain organized digital and physical commercial recordsAssist management with daily commercial and administrative requirements