Requirements
Ideal candidates will have 3-5 years of experience supporting a senior executive in a fast-paced environment, with prior UAE experience being essential. Experience in the media and events industry is highly desirable. Strong communication and interpersonal skills, a proactive and solutions-focused approach, and the ability to work independently are required, along with advanced proficiency in Microsoft Office and experience with various management systems.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Media & Entertainment
Charterhouse is partnering with a leading media and events company that is looking to hire a highly organised and proactive Executive Assistant to support the Managing Director in their Dubai office.
The Executive Assistant will provide comprehensive administrative and operational support to the Managing Director, managing a complex schedule, coordinating international travel, preparing meetings, handling correspondence, and acting as a trusted point of contact for internal and external stakeholders. Alongside executive support, the role will oversee the smooth day-to-day running of the Dubai office by managing office operations, budgets, suppliers, and leading the office support team while partnering closely with HR on workplace initiatives.
The role will also support the planning and delivery of major events by coordinating travel, accommodation, hospitality, accreditations, and event logistics for internal teams, clients, and partners. The Executive Assistant will oversee ticket allocations and hospitality arrangements, ensuring all requirements are delivered seamlessly and in line with company procedures. The role also requires the ability to respond to changing priorities, resolve last-minute scheduling and travel issues, and maintain the highest level of discretion and confidentiality.
Requirements:
The ideal candidate will have 3–5 years' experience supporting a senior executive within a fast-paced environment, with previous UAE experience considered essential. Experience within the media and events industry would be highly advantageous. The candidate will possess strong communication and interpersonal skills, along with a proactive, solutions-focused approach and the ability to work independently. Advanced proficiency in Microsoft Office, as well as experience using travel, calendar, expense management, and office administration systems, is required, with the flexibility to support international travel and work across multiple time zones.
About the Company
Charterhouse Middle East was formed in 2004 following the successful launch of Charterhouse Australia in 2003. Following its initial success, Charterhouse has established itself as a reputed recruitment specialist in its industry with footprints in Asia (Hong Kong and Singapore), Australasia (Sydney and Melbourne) and the Middle East (Dubai). We offer professional and bespoke contingency and retained search services across a variety of industrial sectors as well as bespoke RPO services tailored to service to our clients specific requirements. Charterhouse Labour Solutions which provides Employee Outsourcing, HR solutions and Payroll Services, making Charterhouse one of only a handful of organisations within the UAE able to offer this service with a license issued through the Economic Development Department.
One of the keys to our success is our staff, they possess a track record of recruiting in both the regional and international markets, with a specialised understanding of their market space. This, we believe, offers the best platform of service to our client and candidate base. In addition, our team is offered the strongest candidate generation and marketing tools, an exceptional database and support from an experienced administration and research team, to ensure that we can provide the best possible service levels. We strive to achieve excellent levels of service. Our consultants are specialists within their respective markets and hence are able to provide specialist market insights, salary trends, and are able to network with candidates who are both active and passive opportunity seekers.
Valuing People, Creating Opportunity
Easy Apply