Requirements
No formal education or specific degree is listed. The role involves extensive interaction with government authorities (e.g., Immigration, Ministry of Labor, Municipality, Traffic Department, Department of Economy, Security, Airport, NTA) and requires strong documentation handling, filing, record-keeping, and coordination with government departments. Responsibilities include submitting and collecting documents, evaluating application types, typing and completing documents for submittal, maintaining filing and archiving systems, tracking payments for invoicing, managing company registrations and memberships, and supporting employees and visitors in dealings with government bodies, as well as handling residence permit/visa processes and related shipments or approvals.
Description
Key Responsibilities:
- Dealing with different Government authority (such as Immigration, Ministry of Labor, Municipality, Traffic Department, Department of Economy, Security, Airport – Meet & Assist, NTA and others) for various jobs.
- Submitting and collecting of documents to Government agencies.
- Evaluate type of applications.
- Typing of documents.
- Completing the documents accordingly prior to submittal.
- Keeping a balance file of submitted documents for prior follow ups.
- Ensures that files are properly arrange for future records.
- Filing of Document on a timely manner.
- Keeping records of any payments made for proper invoicing.
- Arranges for company commercial registrations, memberships, etc.
- Supports employees and visitors in dealing with all governmental departments by providing relevant contacts, addresses, forms, etc.
- Obtains municipality permissions for company projects as and when required.
- Develops new contacts at depa rtments as and when required.
- Assists in resolving issues related to government departments (Ministries, Police, Custom, etc.)
- Handles all relevant correspondence.
- Watches the changes and communicate them to cooperating departments or individuals to be aware of standard procedures, legal requirements.
- Keeps proper filling and archiving system for all processed documentation.
- Handles all documents as appropriate reflecting the urgency and confidentiality status.
- Maintains the company car fleets for any requirements.
- Handles any visitors processes since arrived in Doha.
- Assists the any requirements for the company accommodation.
- Supervises and tracks residence permit and visa process.