✨ AI Summary
This role provides executive-level administrative and logistical support to the Executive Director. Key responsibilities include managing the director's calendar, handling correspondence in Arabic and English, coordinating meetings, preparing agendas, taking minutes, following up on action items, and managing travel arrangements. The position also involves collecting data, preparing reports, and ensuring confidentiality and proper document management.
Requirements
The ideal candidate will possess a Diploma or High School education and 0-2 years of relevant experience. Essential skills include time and priority management, meeting coordination, minutes writing, data collection and analysis, office management, electronic archiving, effective communication, teamwork, and proficiency in MS Office. Fluency in both Arabic and English is required.
Description
Job Title: Executive Assistant
Sector: Conformity & Standards Services
Grade: 5
Job Objective:
Provide executive-level administrative and logistical support by managing office operations, coordinating meetings, handling correspondence, and ensuring effective follow-up on decisions and directives.
Key Responsibilities:
- Manage the Executive Director’s calendar, meetings, and appointments.
- Prepare, review, translate, and archive official correspondence and reports (Arabic & English).
- Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
- Handle incoming and outgoing communications and ensure proper documentation.
- Collect data, prepare reports, and support decision-making processes.
- Coordinate travel arrangements, logistics, and office requirements.
- Liaise with internal departments and external stakeholders.
- Ensure confidentiality and proper document management practices.
Minimum Requirements:
- Education: Diploma or High School
- Experience: 0–2 years of relevant experience
- Skills:
- Time & Priority Management
- Meeting Coordination & Minutes Writing
- Data Collection & Analysis
- Office Management & Protocol
- Electronic Archiving
- Effective Communication & Teamwork
- MS Office Proficiency