Requirements
The role requires 2-5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD, or senior executive. Must have experience in managing complex schedules, international travel, and high-level correspondence, with a great command of English and Hindi. UAE experience is a must.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Recruitment & HR
Executive support
Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
Prepare meeting agendas, briefing materials, and presentations.
Handle correspondence, emails, and calls on behalf of the Chairperson.
Track and follow up on key decisions, tasks, and projects.
Communication & coordination
Act as a liaison between the Chairperson and internal/external stakeholders.
Draft and proofread letters, reports, and official documents.
Coordinate with senior leadership and department heads to ensure smooth information flow.
Travel & logistics management
Plan and organize domestic and international travel itineraries.
Manage travel documentation, accommodation, and logistics.
Office & project management
Maintain the Chairperson’s office systems, databases, and confidential records.
Support the Chairperson in project follow-ups, deadlines, and deliverables.
Handle special assignments, research, and reports as directed.
Procurement & event management
Handle procurement of gifts and goodies for vendors, clients, and visitors to the Chairperson's office.
Manage events at the office/site or any celebrations or property launches.
Confidentiality & professionalism
Manage sensitive information with absolute discretion.
Represent the Chairperson’s office with professionalism, diplomacy, and integrity.
Key skills & competencies
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
High level of discretion, integrity, and emotional intelligence.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Strong interpersonal and stakeholder management skills.
Ability to work under pressure.
Qualifications & experience
Only 2-5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD, or senior executive.
Experience in managing complex schedules, international travel, and high-level correspondence.
Great command of English and Hindi.
UAE experience is a must.
Female preferred.
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