✨ AI Summary
The Invoicing Assistant will be responsible for preparing invoices for the Service department to close work in progress (WIP) files, record sales, and ensure customers are charged for services rendered. This role requires ensuring compliance with principal's standards throughout the invoice preparation process, reviewing and highlighting variations/deviations from standard labour rates, and obtaining necessary approvals. The assistant will also ensure job cards are complete with accurate labor and parts booking, necessary backup documents, and test reports before closing WIP files. A Secondary School Education Certificate is required, with a Diploma in Accounting or bookkeeping being preferred. A minimum of 3 years of experience in billing and invoicing is essential, and an accounting background is preferred.
Requirements
Requires Secondary School Education Certificate. Diploma in Accounting or bookkeeping is preferred. Minimum 3 years of experience in billing and invoicing. Accounting background is preferred.
Description
Key Accountabilities:Invoicing: Prepare invoices for the Service department in order to close work in progress (WIP) files, record sales and accordingly customer can be charged for sales and services rendered. Ensure compliance with principal's standard throughout the invoice preparation process.Variations & Deviations: Review and ensure labour rates are aligned with Principal's standard rates. Promptly highlight and investigate variations/deviations from standard, appropriately amendments or obtain justification and approvals to support charging more or less than the standard rates.Work In Progress (WIP): Ensure job cards are appropriately filled, labour lines and parts are accurately booked, back-up documents & customer approvals are obtained, test reports, sub-let invoices from other sister companies/external outlets and parts reports are available in order to ensure completeness before closing.Compliance: Ensures that invoices are reviewed and signed-off by respective front line staff before submission to cashier to maintain accuracy and comply with the procedures.Qualification (e.g. Academic Qualification, Certifications, Licenses)Secondary School Education Certificate.Diploma in Accounting or bookkeeping is preferred. Experience3 years of minimum experience in billing and invoicing.Accounting background is preferred.